Project Manager

• Interface with Project Administrator and Project Manager to ensure compliance with contract administration obligations
• Prepare proposal and project setups, client and subcontractor contracts follow up, employee expense reports preliminary review, and associated administration
• Prepare subcontractor bid/quote requests for proposals and projects for action by and approval of the Project Manager
• Maintain subcontractor files and track associated invoices to ensure prompt processing and payment
• Perform preliminary review of pre-bills and draft progress reports for invoicing, for final review by and approval of the Project Manager
• Monitor and track budgets in consultation with the Project Manager and prepare change orders
• Track purchases through purchase orders and subcontracts and verify against budget for compliance and accuracy; process for payment in accordance with company procedures
• Compile and distribute project financial data, including percent completions and weekly/monthly financial reports
• Identify variances in certain elements and bring to the attention of the Project Manager
• Organize and maintain electronic project files, including but not limited to proposals and reports
• Coordinate and prepare the health and safety plans with input from the Project Manager and /or the Health and Safety Officer
• Track project deadlines and schedules to ensure timely senior review and submittal of deliverables to the client
• Interact with and serve as liaison between other departments, branches, subcontractors, agencies, staff and clients with regards to project matters, as requested by the Project Manager
• Collect, prepare and perform an initial analysis of the following data for review by the Project Manager: Basic analysis of cost and schedule variances; Progress data and review of performance trends; Labor hours and labor cost requirements versus budget limitations; and Actual cost to funding limitations
• Project earned value
• Track all changes or potential changes to project scope, bringing any issues to the attention of the Project Manager
• Serve as liaison with clients’ accounts payable department staff to ensure that proper procedures regarding invoicing have been followed to minimize a delay in prompt payment of invoices, and work with Project Manager to resolve problems
• Participate in change control management, at the discretion of the Project Manager
• Perform other related work as required
• Drive personal, company, and rental vehicles to client or company project or office sites, and other business locations, as needed

Project Coordinator I

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