Sales and Operations Coordinator

TIME Manufacturing Company, Inc.

Sales & Operations Coordinator role at Ruthmann North America ensuring smooth order processing and administrative support. Focusing on customer experience and collaboration across various departments.

Posted 7/1/2026full-timeNew Caney • Texas • 🇺🇸 United StatesMid-LevelSeniorWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Customer Experience Champion: You help provide an excellent customer experience by ensuring customer information, orders, registrations, invoices and related documents are accurate and processed on time.
Order & Delivery Coordinator: You support the administrative side of the sales process and help ensure customer orders move smoothly from order entry through delivery.
Business Connector: You support invoicing, accounts payable, accounts receivable, payroll administration and general business administration activities.
Connection Builder: You work closely with Sales, Operations, Service, Logistics, Finance, HR, customers and external partners to keep information flowing and help solve day to day administrative challenges.
Support customer order administration. Keep order information accurate, complete and up to date. Follow up on missing information when needed.
Maintain customer and vendor information in the ERP system. Ensure names, addresses, payment terms, tax information and contact details are accurate and up to date. Maintain high data quality across business records.
Prepare and process vehicle registration documents and ensure registration requirements are completed on time. Coordinate registration activities with customers, internal teams and external partners.
Prepare and process customer invoices. Verify invoice information against orders, delivery documents and commercial agreements. Manage accounts receivable documentation and payment records. Process vendor invoices and prepare payments for approval by the Country Manager. Maintain accurate financial records and supporting documentation.
Support basic employee administration activities. Collect and prepare employee information, time records, payroll inputs and related documents.
Maintain organized and accessible business records. Ensure sales, operations, finance, registration, payroll and employee documents are properly filed. Support audit and compliance requirements through accurate documentation.
Work closely with Sales, Operations, Service, Logistics, Finance and HR. Follow up on missing information and open tasks. Help remove administrative bottlenecks. Support efficient day to day business operations.

Requirements

What you’ll need

Associate's Degree or Bachelor's Degree in Business Administration, Finance, Operations or a related field preferred
Experience in business administration, sales administration, customer service, operations support, finance administration or a similar role
Experience working with ERP systems
Understanding of order processing and customer administration
Basic understanding of invoicing, accounts payable, and accounts receivable
Basic understanding of payroll administration processes
Proficiency in Microsoft Office
Strong written and verbal communication skills.

Benefits

Comp & perks

Competitive salary and bonus opportunity.
Comprehensive benefits package.
Opportunities for professional development and career growth.
Supportive and collaborative work environment.
The opportunity to make a visible impact in a growing business.

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Business AdministrationSales AdministrationOperations SupportFinance AdministrationInvoicingAccounts ReceivablePayroll AdministrationData ManagementOrder AdministrationDocument Preparation

Soft Skills

CommunicationCollaborationProblem-SolvingAttention to DetailOrganizational Skills

Certifications

Associate's DegreeBachelor's Degree