Manager, Executive Support – PPI Team

Thousand Currents

Executive support manager enabling Thousand Currents’ grassroots philanthropy and movement partnerships. Managing VP operations, strategic projects, communications, conferences, travel, and stakeholder coordination.

Posted 8/4/2026full-timeRemote • 🏈 Anywhere in North AmericaMid-LevelSenior💰 $97,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates strong organizational and time management skills, with proficiency in Google Suite, Asana, and Slack. Capable of managing executive support tasks, including calendar management, communication facilitation, and project coordination, while aligning with Thousand Currents' values and mission.

Highest-signal resume keywords

Executive Support ExperienceSalesforce ProficiencyOrganizational SkillsCommunication SkillsProject Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementProject CoordinationDocument ManagementExpense ReportingMeeting Logistics

Soft Skills

Attention to DetailInterpersonal SkillsInitiativeAdaptabilityConfidentiality

Tools & Technologies

Google SuiteAsanaSlackSalesforce

Certifications & Qualifications

Valid Passport

Industry Keywords

Philanthropic PartnershipsSocial JusticeEnvironmental JusticeEquityRemote Work

About the role

Key responsibilities & impact

Provide high-level, proactive operational support for the Vice President of Philanthropic Partnerships & Influence
Facilitate relationship management and communications with external and internal stakeholders
Manage the VP’s calendar, scheduling requests, reminders, inbox triage, correspondence, and follow-up
Maintain Salesforce records across the VP’s portfolio
Prepare briefing documents and manage meeting logistics, decisions, and next steps
Support regular communications from the VP to the PPI team and full staff
Manage VP project engagement, tasks, timelines, coordination sessions, and weekly updates
Maintain document management systems and databases according to data retention conventions
Develop and manage contracts and payments for VP-managed consultants
Manage renewals of organizational memberships, publications, networks, and registrations
Manage sensitive matters with confidentiality and discretion
Identify opportunities to streamline workflows, administrative processes, and project management
Build conference and meeting calendars aligned with their purpose
Prepare conference and meeting intelligence packages with contact backgrounds, talking points, and context
Manage conference and travel logistics, including registration, accommodation, transport, and visa support
Submit and manage credit card expense reports and reimbursement requests
Track post-conference and meeting follow-through
Contribute to organizational collaboration, staff meetings, retreats, training, and organization-wide activities
Manage personal administration including receipts, reimbursements, scheduling, travel planning, filing HR paperwork, and related tasks
Model Thousand Currents’ values and contribute to a positive organizational culture

Requirements

What you’ll need

Deep alignment with Thousand Currents’ values and mission, including commitment to social and/or environmental justice and equity
Extensive experience in an executive support role, preferably supporting an executive with fundraising responsibilities
Ability to take initiative in a fast-paced environment and adapt to changing priorities
Ability to manage up and align priorities and expectations
Excellent organizational and time management skills; ability to meet deadlines
Occasional flexibility to respond to time-sensitive needs outside standard business hours
Strong communication and interpersonal skills with staff at all levels
Attention to detail and diligent follow-through on communication and action steps
Proficiency in Google Suite, Asana, and Slack
Salesforce proficiency is an asset
Residence timezone must allow at least 5 hours per day of overlap with GMT-5
High learning orientation, sound judgment, attention to detail, and openness to feedback
Ability to thrive in a fast-paced, dynamic, remote, geographically dispersed work environment
Excellent internal communication and cross-team collaboration skills across time zones
Ability to travel domestically and internationally as needed
Valid passport and availability to travel by car and plane to national and international meetings
No visa sponsorship or relocation assistance provided

Benefits

Comp & perks

Health, Dental, and Vision cost reimbursement or stipend for employee + dependents
Out of country medical travel insurance for employee
10 paid annual holidays
Open paid time off policy allowing flexible time off with supervisor pre-approval
Up to 16 weeks of paid parental leave
Up to $1,000 stipend to set up work space
Up to $2,000 per fiscal year in wellness stipend
$1,500 per fiscal year for work from home expenses
Up to $2,000 per fiscal year for learning and professional development after successful completion of probation period
Retirement contribution paid monthly as a 4% salary boost
Possibility of sabbatical leave after seven years of employment
Remote work arrangement
Up to 10% travel
Reasonable accommodations in compliance with the Americans with Disabilities Act of 1990