Thousand Currents

Manager

• Proactively manage the calendar of the Vice Presidents of GPT and PPI, responding to scheduling requests from team members and external stakeholders; initiating requests as required; staying mindful of the desired rhythm and priorities established by each VP
• Triage inboxes, draft, proof and follow-up on correspondence on behalf of VPs.
• Track and offer reminders to the Vice Presidents of GPT and PPI regarding upcoming commitments and responsibilities, following up appropriately.
• Plan and run meeting logistics, capture decisions, and next steps.
• Initiate follow-up.
• Act as a bridge for smooth communication between the Vice Presidents of GPT and PPI and staff.
• Manage or support select cross-functional projects by: Building relevant coordination tools to gather, process and share project information, Preparing project briefing materials, agendas, background research,
• Convening and documenting meetings to facilitate joint planning and collaboration.
• Manage VP project engagement, tracking and supporting tasks, timelines, ensuring weekly updates.
• Proactively suggest, schedule coordination sessions as needed to facilitate alignment, and decision-making for priority projects.
• Maintain document management systems and updates on databases based on organizational data retention conventions.
• Develop and manage contracts and payments for consultants managed by the VPs.
• Maintain Thousand Currents’ profile on key platforms, such as Guidestar, as identified by the VPs of GPT and PPI.
• Manage renewal of organizational memberships for publications, membership organizations, and networks identified as priority for GPT and PPI.
• As needed, support special projects assigned by the Vice Presidents of GPT and PPI
• Manage sensitive matters with a high level of confidentiality and discretion
• Proactively identify opportunities for strengthening and streamlining workflows, administrative and project management processes in the team and organization
• Initiate travel bookings and coordinate travel logistics for the Vice Presidents of GPT and PPI, including airfare & hotel, support visa application processes as needed.
• Organize VP of GPT and PPI participation in conferences, donor meetings, and movement spaces.
• Serve as point of contact for coordination of VP participation in key global events like Skoll and Climate Week by creating a clear and organized calendar of events for the trip duration.
• Anticipate VPs’ needs in advance of meetings, conferences, etc. conducting relevant research and preparing background materials, review and research of priority contacts and prospects, as requested.
• Submit and manage expense reports for the Vice Presidents of GPT and PPI.
• Participate in organization-wide learning, cross-program partnership and administrative efficiency

Manager, Executive Support

People Operations

• Assist with recruitment and hiring processes, in line with established strategy and in close collaboration with hiring managers, providing relevant expertise in the development of job descriptions and candidate assessment.
• Manage onboarding schedules aligned with established processes, supporting hiring managers and co-workers in understanding and fulfilling their roles, ensuring new staff feel welcomed and confident in completing required onboarding functions.
• Collaborate with staff and supervisors to ensure job descriptions are up-to-date and clearly reflect current responsibilities and expectations.
• Approach current people & culture processes with an eye for refinement, collecting feedback, conducting best practice research, and proposing improvements.
• Support human centric and values aligned offboarding processes.
• Capitalize on available data to surface trends and inform retention strategies and culture levers.
• Serve as primary HR contact for all employees, escalating matters to the Director, People & Culture as necessary.
• Oversee administration of the human resources information system (HRIS, currently Bamboo HR), ensuring relevant documents are secure, organized, and accessible at the appropriate level, and personnel data is up-to-date.
• Manage benefits programs, coordinate annual Open Enrollment, assist in plan administration, enrollment, and compliance, and responding rapidly to employees questions or requests.
• Provide bi-weekly payroll updates to the Finance team and support timely personnel updates across all relevant platforms (HRIS, payroll, benefits, etc.).
• In collaboration with appropriate operations and technology staff, ensure People & Culture tools, resources, documents, and data are securely stored, easily searchable, and maintained in accordance with record retention laws and requirements.
• Ensure relevant HR dates, deadlines, and processes are communicated to staff, and information regarding people and culture processes flows smoothly.
• Track key employee and contractor dates, prompting timely action on renewals or position updates, while ensuring impacted staff remain informed.
• Support strategies to improve employee engagement, celebration, and foster a collaborative, aligned, and joyful work environment.
• Champion and integrate organization values into daily operations, implementing programs and providing resources to support employee well-being and work-life balance.
• In coordination with the Director, People & Culture, proactively engage staff to improve working relationships, build morale, and increase retention.
• Manage implementation of performance reviews, goal setting processes, staff development initiatives and development stipends, orienting supervisors and staff as needed to the process and enabling a culture of continuing learning.
• Support staff and supervisors with feedback systems, role clarity, and growth planning.
• Show up fully for organizational activities, including staff meetings, retreats and training.
• Enable appropriate information-sharing and work collaboratively with colleagues as necessary for cross program activities and functions.
• Pitch in when needed for organization-wide activities, such as the Thousand Currents Academy, annual events, fundraising drives, etc.
• Manage regular personal administration, including timely submission of receipts, reimbursement requests, scheduling, travel planning, filing HR paperwork etc.

Manager, Executive Support

Manager, People & Culture