Third Plateau

Administrative Assistant

Third Plateau

full-time

Posted on:

Location Type: Remote

Location: Remote • 🇺🇸 United States

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Salary

💰 $29 - $34 per hour

Job Level

Mid-LevelSenior

About the role

  • Schedule meetings and calls for Vice President and Senior Director, Democracy, provide scheduling and administrative support for two project teams, and proactively seek appropriate resources to support their work.
  • Communicate effectively and professionally to both external partners and internal team members.
  • Provide general project management support (e.g. meeting preparation, coordinating catering, researching venues, ordering supplies, etc.), particularly around events, meetings, and external communications.
  • Take comprehensive notes and synthesize key takeaways and action items from internal and external meetings.
  • Provide general project management support as needed.
  • Contribute ideas for improvements to our internal systems (Airtable, Microsoft Office, Salesforce)
  • Assist project teams with administrative tasks such as data entry and document management
  • Assist with projects managed by project team leads
  • Support project teams implementation with the firm’s knowledge management policies and procedures.
  • Manage logistics around virtual event invitations/registration, including creating calendar invites, setting up Zoom lines, hosting calls, tracking attendees, and sending meeting reminders and follow up.
  • Ensure project leads have the materials necessary for important stakeholder interactions.
  • Edit recordings of virtual events and sharing with attendees.
  • Source venues (e.g., restaurants and hotels) and vendors (e.g., audio/visual company, swag vendors, etc.) for in-person event needs.
  • Plan in-person event details such as menus, room layouts, audio/visual, and hotel room reservations for attendees.
  • Act as on-site coordinator and venue contact for events.
  • Create event materials such as name tags, name tents, attendee lists, attendee bio books, etc.
  • Tend to internal administrative items (e.g., emails/slack, timekeeping, expenses, HR).
  • Participate in internal activities (i.e., full team meetings, peer learning communities, culture building activities, and regular check-ins with your supervisor).
  • Engage in individual professional development/learning opportunities.

Requirements

  • 3+ years administrative experience.
  • Genuine passion for providing outstanding hospitality and service.
  • Comfortable working under pressure at times and accommodating last-minute changes and deadlines.
  • You should have intense curiosity, an ability to ask the right questions, good listening skills, an eagerness to learn, an open mind, and resourcefulness.
  • Exceptional task and time management and a high level of attention to detail.
  • Forward-looking thinker who actively identifies areas for improvement in business operations and proposes solutions.
  • Proficient in Microsoft Office suite of programs.
Benefits
  • Remote-First Approach
  • Flexible & Generous Time Off
  • 100% employer-paid options for medical, dental, and vision coverage for you, with employer contributions toward dependent coverage
  • Employer-paid short- and long-term disability and life insurance
  • Employer contribution of up to $825 to your Health Savings Account
  • Flexible Spending Accounts (FSA, DCFSA and Commuter)
  • Initial home office stipend of $550, with $250 provided annually thereafter
  • $110/monthly cell phone and home internet stipend
  • 13 weeks paid parental and medical leave
  • Annual year-end bonus based on both company performance and individual performance
  • Up to $500 annually to invest in your mental, emotional, and physical well-being
  • Access to curated learning opportunities and team-based growth experiences to support the professional development of our team

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
project managementdata entrydocument managementevent planningnote-takinglogistics managementeditingschedulingtime managementattention to detail
Soft skills
communicationhospitalityresourcefulnesscuriositylistening skillseagerness to learnopen-mindednesstask managementproblem-solvingadaptability