Senior Administrative Assistant
Thermo Fisher Scientific
full-time
Posted on:
Location Type: Remote
Location: Remote • North Carolina • 🇺🇸 United States
Visit company websiteSalary
💰 $23 - $35 per hour
Job Level
Senior
About the role
- Providing high-level support to executive leadership at Thermo Fisher Scientific.
- Managing complex calendars, coordinating travel, facilitating communications, and ensuring effective office operations.
- Working closely with senior leaders, handling confidential information with discretion while demonstrating exceptional organizational abilities and attention to detail.
- Coordinating meetings and events, preparing professional communications and presentations, managing expenses and vendor relationships, and serving as a key liaison between executives and internal/external stakeholders.
- Engaging frequently with internal and external contacts, exchanging information and handling matters of moderate importance or sensitivity.
Requirements
- Bachelor's degree or equivalent and relevant formal academic / vocational qualification.
- Previous administrative support experience that provides the knowledge, skills, and abilities to perform the job (comparable to 4 years’ experience).
- Expert proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
- Advanced calendar management skills, including scheduling across multiple time zones.
- Exceptional written and verbal communication, with strong attention to detail.
- Proven ability to handle confidential information with discretion and professionalism.
- Strong organizational and time-management abilities, with the capacity to balance multiple priorities.
- Experience coordinating complex travel arrangements and itineraries.
- Ability to work independently, exercising sound judgment in a fast-paced, deadline-driven environment.
- Experience planning and executing meetings, events, and presentations.
- Proficiency with expense reporting systems and purchase order processes.
- Ability to build and maintain strong relationships across all levels of the organization.
Benefits
- A choice of national medical and dental plans, and a national vision plan, including health incentive programs.
- Employee assistance and family support programs, including commuter benefits and tuition reimbursement.
- At least 120 hours paid time off (PTO), 10 paid holidays annually, paid parental leave (3 weeks for bonding and 8 weeks for caregiver leave), accident and life insurance, and short- and long-term disability in accordance with company policy.
- Retirement and savings programs, such as our competitive 401(k) U.S. retirement savings plan.
- Employees’ Stock Purchase Plan (ESPP) offers eligible colleagues the opportunity to purchase company stock at a discount.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
calendar managementtravel coordinationexpense reportingpresentation preparationMicrosoft Office Suitewritten communicationverbal communicationattention to detailorganizational skillstime management
Soft skills
discretionprofessionalismindependencesound judgmentrelationship buildingmulti-taskingcommunicationconfidentialityadaptabilitycollaboration
Certifications
Bachelor's degree