Procurement Manager

Thermal Scientific Works

Procurement Manager at Thermal Works handling vendor management and supply chain reliability. Focusing on establishing lasting relationships with suppliers for efficient operations with 20% travel requirement.

Posted 6/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

About the role

Key responsibilities & impact

Serve as ThermalWorks' primary day-to-day point of contact for key component suppliers and contract manufacturers, building and maintaining productive working relationships that support the company's commercial and operational objectives.
Establish and maintain regular communication cadences with strategic suppliers, including weekly or biweekly vendor calls, supplier scorecard reviews, and supplier business reviews on a recurring schedule.
Onboard new vendors, including the collection of vendor master data, payment terms, certifications, and compliance documentation; coordinate with Finance and Compliance on vendor approval workflows.
Resolve day-to-day supplier issues that arise across the order lifecycle, including pricing discrepancies, quantity disputes, delivery schedule changes, and quality holds; escalate to leadership when issues require executive intervention.
Maintain professional, accountable relationships with suppliers under conditions where commercial pressure is high; represent ThermalWorks credibly in negotiations, escalations, and partnership conversations.
Maintain a current, accurate view of pricing across all critical components, including base pricing, freight, tariffs, and any volume-related adjustments; flag pricing changes to leadership before they affect quotes or customer contracts.
Maintain a current, accurate view of lead times across all critical components, with attention to supplier capacity constraints, seasonal patterns, and any supplier-side events that could compress or extend delivery timelines.
Build and maintain historical pricing and lead time records for use in quote development, contract negotiation, force majeure and cost-recovery cases, and annual budget exercises.
Identify alternate sources for components where current supply is constrained, single-sourced, or carries elevated risk; develop and qualify backup suppliers as part of supply chain resilience work.
Support quote development and customer pricing decisions by providing accurate, current cost and lead time data to commercial and engineering teams.
Maintain visibility on every open purchase order across critical components and contract manufacturing relationships, with clear knowledge of expected ship dates, actual ship dates, and any slippage in between.
Operate a structured shipment tracking process with documented escalation paths; identify late or at-risk shipments early enough to allow corrective action before manufacturing schedules are affected.
Coordinate with manufacturing partners, customs brokers, and freight forwarders to expedite shipments when production schedules require it, including air freight decisions, partial shipment arrangements, and routing changes.
Communicate proactively with manufacturing, service, and customer-facing teams when supply chain events will affect downstream commitments, ensuring that downstream stakeholders have the lead time they need to adjust their own plans.
Conduct post-event analysis on significant supply chain disruptions to identify root causes and implement process improvements that reduce the likelihood of recurrence.
Own the day-to-day purchase order lifecycle across the company's procurement systems, including PO creation, updates, pricing reconciliation, and resolution of receiving and invoicing issues.
Maintain accurate vendor master data, item master data, and purchase order records within the company's enterprise resource planning and product lifecycle management systems.
Support the company's enterprise systems landscape transition, contributing procurement perspective and data preparation work to the rollout and maturation of enterprise resource planning, product lifecycle management, and service management platforms.
Reconcile purchase order issues with contract manufacturers, including bill of materials cost discrepancies, change order pricing, and reconciliation of credit notes and adjustment POs.
Partner with the Senior Operations Manager, the Chief Operating Officer, Engineering, Quality, Compliance, and Finance on initiatives that span procurement and adjacent functions.
Participate in the company's daily and weekly operational review cadence; contribute procurement perspective to discussions of project status, customer commitments, and operational risk.
Support engineering change request and engineering change notice workflows where procurement input is required, including component substitution decisions, supplier change implementation, and bill of materials updates.
Travel up to 20% of the time to support vendor management activities at ThermalWorks sites, manufacturing partner sites, supplier facilities, and industry events as required.
Maintain professional discretion when handling non-public commercial information, including supplier pricing, contract terms, internal cost data, and customer-facing pricing decisions.

Requirements

What you’ll need

Bachelor's degree in Supply Chain Management, Business Administration, Operations Management, Industrial Engineering, or a closely related discipline; equivalent professional experience may substitute.
Five to ten years of progressive professional experience in procurement, purchasing, or supply chain management within a manufacturing environment. Experience supporting multi-site or multi-country operations is strongly preferred.
Demonstrated experience managing the full purchase order lifecycle, including PO creation, updates, pricing reconciliation, and supplier issue resolution.
Demonstrated experience managing vendor and supplier relationships, including the structured cadence of supplier communication, performance review, and escalation.
Demonstrated experience working with materials planning and inventory management frameworks such as Just-In-Time (JIT) and Material Requirements Planning (MRP).
Professional certification in supply chain management or procurement, such as Certified Supply Chain Professional (CSCP), Certified in Production and Inventory Management (CPIM), Certified Professional in Supply Management (CPSM), or equivalent.
Direct experience with Epicor, particularly in a manufacturing environment where Epicor is the primary procurement and inventory system.
Direct experience with international sourcing, including suppliers in Europe and Asia; familiarity with import logistics, tariffs, customs documentation, and Incoterms.
Experience with cost reduction initiatives that have produced measurable results in expedite costs, freight costs, purchase price variance, or supplier-driven obsolescence.
Experience supporting a manufacturing company through enterprise resource planning implementation or migration.
Experience supervising or mentoring junior procurement staff, materials planners, or buyers.
Familiarity with the HVAC, data center cooling, industrial equipment, or related manufacturing sectors.
Working knowledge of one or more European languages, given the company's active operations in Europe.

Benefits

Comp & perks

A fast-paced, entrepreneurial culture focused on innovation.
A flexible, autonomous work environment.
A culture of respect, learning and excellence.
Experienced, highly talented experts as team peers.
Growth and travel opportunities.
A team of change-makers having a significant impact on people and the planet.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchase order lifecycle managementvendor managementsupplier issue resolutionmaterials planninginventory managementJust-In-Time (JIT)Material Requirements Planning (MRP)cost reduction initiativesdata analysissupply chain resilience

Soft Skills

communicationrelationship buildingnegotiationproblem-solvingprofessional discretioncollaborationleadershiporganizational skillsproactive communicationanalytical thinking

Certifications

Certified Supply Chain Professional (CSCP)Certified in Production and Inventory Management (CPIM)Certified Professional in Supply Management (CPSM)