Spare Parts Director

Thermal Scientific Works

Oversee inventory management and vendor relationships as Spare Parts Director. Supporting startup and customer needs for HVAC systems at Thermal Works with a focus on sustainability.

Posted 5/15/2026full-timeRemote • 🇺🇸 United StatesLeadWebsite

Tech Stack

Tools & technologies

ERP

About the role

Key responsibilities & impact

Manage TW's spare parts inventory used to support startup, commissioning, and warranty service work.
Maintain accurate inventory records, stocking levels, and reorder points.
Develop and oversee inventory control processes, cycle counts, and audits.
Ensure parts are properly stored, labeled, and accessible to the service team.
Develop methods and systems for predictive parts recommendations based on historical usage data, failure rates, and the criticality of parts at customer sites.
Analyze trends to determine which parts should be stocked internally vs. quoted on a case-by-case basis.
Continuously refine stocking strategies to balance availability with carrying costs.
Develop tailored spare parts recommendations for customers to maintain on site, particularly for equipment no longer under warranty.
Prepare and deliver spare parts quotes to customers.
Provide parts quotes for out-of-warranty service requests on a case-by-case basis.
Educate customers on the value of maintaining critical spare parts on site.
Develop and maintain strong relationships with key parts vendors and suppliers.
Monitor lead times, pricing, and parts availability across the supply base.
Identify and qualify suitable replacement parts and alternate sources to reduce supply risk.
Expand the vendor network to support new equipment lines, obsolete parts, and competitive pricing.
Negotiate pricing, terms, and supply agreements with vendors.
Lead and develop the Spare Parts Department team.
Establish department goals, KPIs, and reporting that align with Operations objectives.
Collaborate cross-functionally with Service, Engineering, Sales, and Project Management teams.
Report regularly to the COO on department performance, risks, and opportunities.

Requirements

What you’ll need

Bachelor's degree in Supply Chain, Engineering, Business, or a related field (or equivalent industry experience).
Experience supporting startup and commissioning activities for HVAC or mechanical systems.
Experience developing predictive maintenance or criticality-based stocking programs.
Significant experience working with spare parts for HVAC systems, including mechanical, electrical, and controls components.
Proven background in inventory management and parts operations.
Demonstrated success building and managing vendor relationships.
Experience preparing customer quotes and recommendations.
Track record of leading or developing a parts or operations team.
Strong analytical skills with the ability to develop data-driven stocking and forecasting models.
Working knowledge of HVAC equipment and components, including how they fail and how they are serviced.
Familiarity with ERP, inventory management, and parts catalog systems.
Excellent vendor negotiation and relationship management skills.
Strong written and verbal communication skills for customer-facing interactions.
Ability to lead a department and collaborate across Operations, Service, and Engineering.

Benefits

Comp & perks

A fast-paced, entrepreneurial culture focused on innovation.
A flexible, autonomous work environment.
A culture of respect, learning and excellence.
Experienced, highly talented experts as team peers.
Growth and travel opportunities.
A team of change-makers having a significant impact on people and the planet.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

inventory managementpredictive maintenancestocking programsdata-driven forecastingvendor negotiationparts operationscustomer quotes preparationHVAC systems knowledgemechanical componentselectrical components

Soft Skills

analytical skillsrelationship managementcommunication skillsleadershipcollaborationteam developmentgoal settingreportingcustomer educationcross-functional collaboration

Certifications

Bachelor's degree in Supply ChainBachelor's degree in EngineeringBachelor's degree in Business