Assistant Program Manager

The Wharton School

Assistant Program Manager at Wharton Executive Education organizing program materials and supporting onsite and virtual programs. Collaborating with teams to enhance learner experiences and manage logistics.

Posted 7/10/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesMid-LevelSenior💰 $24 - $27 per hourWebsite

About the role

Key responsibilities & impact

Collaborate with program managers and program directors to organize program materials, create program websites, and provide support for onsite and virtual executive education programs, as assigned.
Respond to learner requests in advance of program and throughout program week.
Ongoing communication with program team to ensure accurate and timely learner communications.
Input critical program details into various Exec Ed systems – Ben Buys, Enlight, Wharton Direct, Canvas, and other platforms as required to ensure seamless program experience.
Create notebooks and e-notebooks, group surveys, and POs for program giveaways.
Arrange transportation for offsite groups and special events.
Review classroom setups to ensure all required standard and special-order items are in place to support the program.
Review break-out rooms and case studies to ensure they are set up for learners.
Create group lists for break-out activities.
Other duties and responsibilities as assigned.

Requirements

What you’ll need

Bachelor's degree preferred with a minimum of 2-3 years' experience or an equivalent combination of experience and education
Experience preferably coordinating training programs or special events in a corporate or university environment
Ability to work autonomously and in a team-based environment
Experience with public speaking a plus
Proficiency with Outlook, PowerPoint, Excel, Zoom, Teams and ability to easily adapt to new systems
Effective project management skills for management of ongoing multiple priorities
Ability to maintain composure, effectiveness, and a pleasant demeanor under pressure
Effective oral and written communications skills, to listen actively and explain information clearly
Ability to work weekends, early mornings and evenings as needed and to serve as essential staff in emergencies.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Professional development opportunities

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

Program CoordinationProject ManagementPublic SpeakingDigital Platform ProficiencyData InputEvent PlanningSurvey CreationNotebook CreationClassroom Setup ReviewGroup List Creation

Soft Skills

Autonomous WorkTeam CollaborationComposure Under PressureActive ListeningPleasant Demeanor