Associate Director of Operations

The Wharton School

Associate Director of Operations at Wharton School overseeing financial and administrative operations. Optimizing resources and processes while ensuring compliance with University policies.

Posted 5/26/2026full-timePhiladelphia • Pennsylvania • 🇺🇸 United StatesSenior💰 $65,628 - $72,000 per yearWebsite

About the role

Key responsibilities & impact

Oversee department purchasing and execute transactions ensuring accuracy and compliance.
Advise on purchasing best practices and support competitive bidding processes.
Lead the development and refinement of operational systems and workflows.
Manage hiring and onboarding processes, particularly for research roles.
Oversee travel and reimbursement processes for external guests.
Develop tools and dashboards for project visibility and capacity planning.

Requirements

What you’ll need

Bachelor’s degree required and 2-3 years of experience in business, operations, or project coordination.
Experience managing purchasing, hiring, and/or administrative operations for a team.
Demonstrated experience improving operational processes or implementing workflow systems.
Experience coordinating projects involving multiple stakeholders.
Strong organizational, analytical, and communication skills.
Must be able to manage multiple priorities and exercise sound judgment and discretion.

Benefits

Comp & perks

Health, Life, and Flexible Spending Accounts: Provides medical, prescription, behavioral health, dental, vision, and life insurance benefits.
Tuition: Exceptional tuition benefits for employees and dependents.
Retirement: Generous retirement plans including Basic, Matching, and Supplemental options.
Time Away from Work: Substantial time away from work for vacations, personal affairs, and recovery.
Long-Term Care Insurance: Available for faculty and staff with no initial health requirements for new hires.
Wellness and Work-life Resources: Various programs supporting health and work-life balance.
Professional and Personal Development: Resources for personal and professional growth.
University Resources: Access to university libraries and athletic facilities.
Discounts and Special Services: Discounts on goods and services for University faculty and staff.
Flexible Work Hours: Non-traditional work hours promoting balance.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

purchasing managementoperational systems developmentworkflow systems implementationproject coordinationcapacity planning

Soft Skills

organizational skillsanalytical skillscommunication skillsjudgmentdiscretion

Certifications

Bachelor’s degree