Executive Assistant – Product Development

The Walt Disney Company

Executive Assistant supporting Disney’s media technology executives in San Francisco or Glendale. Managing calendars, travel, projects, communications, and executive operations.

Posted 8/18/2026full-timeSan Francisco • California • 🇺🇸 United StatesMid-LevelSenior💰 $87,000 - $116,600 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in executive support, including calendar management, travel coordination, and communication with senior leadership. Proficient in Microsoft Office applications and project management tools, with a strong ability to handle confidential information and prioritize tasks effectively.

Highest-signal resume keywords

Executive Support ExperienceMicrosoft Office MasteryExpert Verbal And Written CommunicationProject Management Tool ProficiencyConfidential Information Management

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Calendar ManagementTravel CoordinationData AnalysisReport CreationProject Coordination

Soft Skills

Sound JudgmentDecision-MakingPrioritizationAdaptability

Tools & Technologies

Microsoft OutlookMicrosoft WordMicrosoft PowerPointMicrosoft ExcelAirtableSmartsheetAsanaMicrosoft CopilotClaude

Industry Keywords

Administrative SupportOperational SupportEvent CoordinationStakeholder CommunicationConfidential Communications

About the role

Key responsibilities & impact

Coordinate and perform complex administrative, operational, and project support activities for senior leaders within Disney Entertainment & ESPN Product & Technology
Independently manage executive calendars, travel, communications, meetings, events, presentations, reporting, and department operations
Serve as a trusted partner to executive leadership and provide mentorship and guidance to fellow Executive Assistants
Establish and document team best practices and provide backup support across the executive assistant team
Manage complex calendars, appointments, meetings, travel, registrations, and logistics
Plan and coordinate large-scale meetings, programs, and events involving stakeholders, international travel, technology requirements, accommodations, and catering
Serve as a primary contact for internal and external inquiries, including confidential communications
Draft and edit sensitive correspondence, communications, and materials
Support global travel needs, including collecting and processing visa-application documentation
Maintain office equipment, supplies, and inventory
Represent the department in meetings and prepare briefing materials, presentations, and supporting documentation
Provide administrative and project coordination support for departmental initiatives, programs, and projects
Manage schedules, calendars, milestones, timelines, action items, deliverables, and stakeholder communications
Coordinate program and project meetings and events
Manage small-scale projects and special assignments of moderate scope and impact
Create, maintain, and distribute reports, presentations, proposals, spreadsheets, databases, dashboards, and other business materials
Analyze and track data trends and produce accurate reporting to support executive decision-making, planning, and operational effectiveness

Requirements

What you’ll need

At least five (5) years of executive or business support experience, including experience supporting senior executives in a fast-paced, high-pressure environment
Mastery of Microsoft Office applications (Outlook, Word, PowerPoint, Excel)
Expert verbal and written communication skills
Ability to communicate at all levels within the organization
Proven ability to work with confidential information while exercising sound judgment and decision-making
Ability to prioritize, meet deadlines, make decisions, and change course of action quickly
High school diploma
Working knowledge of Mac Operating Systems (preferred)
Proficiency in project management tools such as Airtable, Smartsheet, or Asana (preferred)
Proficiency with AI-powered productivity and workflow tools such as Microsoft Copilot, Claude, or similar platforms (preferred)

Benefits

Comp & perks

Bonus and/or long-term incentive units may be provided as part of the compensation package
Medical, financial, and/or other benefits
Primarily on-site / occasionally from home