The Vitamin Shoppe

Executive Assistant

The Vitamin Shoppe

full-time

Posted on:

Location Type: Office

Location: Secaucus • New Jersey • 🇺🇸 United States

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Salary

💰 $75,000 - $85,000 per year

Job Level

Mid-LevelSenior

About the role

  • Greet and welcome visitors, creating a professional and positive first impression.
  • Direct visitors and vendors appropriately; manage visitor logs and badges.
  • Coordinate with building security and facilities on visitor access and office needs.
  • Oversee incoming and outgoing mail, packages, and deliveries.
  • Maintain a tidy and professional reception area, conference rooms, and shared spaces.
  • Manage complex calendars, scheduling meetings, conference calls, and travel arrangements.
  • Prepare presentations, reports, and correspondence using Microsoft Office tools.
  • Draft and route routine communications, ensuring priorities are escalated appropriately.
  • Organize and maintain executive files, records, and reports.
  • Process and submit expense reports in a timely manner.
  • Assist in planning company events, leadership meetings, and offsites.

Requirements

  • High School Diploma or GED required; Associate’s or Bachelor’s degree preferred.
  • Minimum of 4 years of administrative support experience with senior management.
  • Previous receptionist, front desk, or customer-facing office experience strongly preferred.
  • Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Outlook.
  • Exceptional organizational skills and the ability to manage multiple priorities.
  • Strong interpersonal skills with a professional and welcoming presence.
  • Excellent written and verbal communication skills.
  • Proven ability to exercise discretion and integrity when handling confidential matters.
  • Adaptability and resilience in a fast-changing work environment.
Benefits
  • Health insurance
  • 401(k) matching
  • Paid time off
  • Professional development opportunities
  • Flexible working hours

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
administrative supportcalendar managementschedulingpresentation preparationreport draftingexpense report processingevent planning
Soft skills
organizational skillsinterpersonal skillswritten communicationverbal communicationdiscretionintegrityadaptabilityresilience
Certifications
High School DiplomaGEDAssociate's degreeBachelor's degree