The Trustees of Reservations

Accounts Payable

• Manage the complete lifecycle of the Trustees’s outgoing vendor payments and incoming client revenues.
• The AP/AR Specialist plays an instrumental role in the company’s financial stability by safeguarding liquidity, maintaining accurate accounting records, and fostering positive relationships with vendors and clients
• A valued part of the Accounting Team, the AP/AR Specialist manages the end-to-end process for both accounts payable (AP) and accounts receivable (AR), requiring a detail-oriented individual proficient in financial systems to process transactions and maintain accurate records
• Work in tandem with the AP Administrator to verify and process vendor invoices in a cloud-based AP platform, MineralTree
• Communicate with vendors and colleagues to resolve discrepancies with invoices and/or invoice coding
• Review incoming paper invoices and route to the appropriate approver in MineralTree
• Schedule and execute vendor payments, ensuring timely processing
• Manage vendor information and ensure compliance documentation is current
• Ad hoc vendor and payment analysis, journal entry submission, and other projects as directed by Supervisor
• Administer cloud-based AR Platform, BILL
• Create and send accurate customer invoices BILL and the general ledger, NetSuite
• Monitor incoming banking activity and communicate with colleagues to ensure that revenues are posted accurately to the general ledger
• Apply customer payments and resolve discrepancies
• Handle collections by monitoring aging reports and contacting customers about overdue payment
• Deposit all checks received by the organization
• Reconcile third-party AP and AR systems with the general ledger and resolving discrepancies
• Support month-end closing activities and reporting
• Maintain records and assist with financial audits

Accounts Payable, Accounts Receivable Specialist