The Social Mobility Foundation

HR Coordinator – Maternity Cover

The Social Mobility Foundation

part-time

Posted on:

Location Type: Hybrid

Location: Birmingham • 🇬🇧 United Kingdom

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Salary

💰 £25,077 per year

Job Level

Mid-LevelSenior

About the role

  • Work with the Senior HR Officer to provide HR administration for all aspects of the employee life-cycle from preparing employment contracts and collecting and assessing references, to completing leaving processes and reviewing exit questionnaires
  • Maintain the accuracy of the data across all our platforms; create and amend any relevant HR documents.
  • Administrative support for special HR projects, these might include initiatives like increasing retention, personal development or our staff rewards package.
  • Track and maintain DBS/PVG renewals as the organisation’s criminal records’ check sponsor
  • Manage our recruitment platform and training hiring managers on how to use it.
  • Coordinate with staff teams to manage the job requisition to job advertising process; hold them accountable for ensuring that job adverts are posted on the more appropriate/relevant websites, within budget and in good time.
  • Coordinate and schedule interviews with relevant managers
  • Ensure applicants receive prompt and sufficient communications regarding their progress/ the outcome of their applicant journey.
  • Process the onboarding of new starters including overseeing collation of required documents, including DBS/PVG checks, right to work checks, reasonable adjustments forms, working from home risk assessments, references and preparing contracts.
  • Carry out DBS renewals for staff, be a port of call with the rest of the safeguarding team for concerns.
  • Coordinate new starters induction including, laptop issue, training set up and IT systems set up.
  • Ensure all new starters receive mandatory training and this is recorded on the HR database and tracked for renewals.
  • Coordinate leavers, including returning of equipment and handover of key information; conducting and recording exit interviews.

Requirements

  • Interpersonal skills to form effective working relationships with people at all levels in the organisation
  • Integrity and approachability, as managers and staff must feel able to discuss sensitive and confidential issues with you
  • Basic Microsoft Office
  • Basic IT literacy
Benefits
  • 36/37 days (England & Wales and Scotland respectively - includes bank and public holidays and three days to be taken between Christmas and New Year) pro rata'd, plus up to 3 days additional annual leave increasing with length of service.
  • Time off in lieu for work outside contractual hours
  • Employer pension contributions of 5% plus salary sacrifice contribution the equivalent of Employer National Insurance after a satisfactory completion of your probationary period
  • Flexible work options such as hybrid working, flexitime, part-time
  • Cycle to Work scheme

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
HR administrationemployee life-cycle managementDBS/PVG checksonboarding processesexit interviewsdata accuracy maintenancedocument preparationjob requisition managementmandatory training tracking
Soft skills
interpersonal skillsintegrityapproachabilitycommunication skillsrelationship building