The Social Mobility Foundation

Financial Planning and Analysis

• The Finance and Operations Manager will provide financial expertise and support the Head of Finance & Operations (HFO) to deliver high quality financial management in budgeting, forecasting, and monthly reporting.
• Support the HFO to ensure that legal and operational governance is delivered on time and to a high standard, including legal returns and filing, as well as ensuring internal policies and procedures meet best practice standards;
• Help to ensure that the organisation is compliant in Health & Safety (H&S), General Data Protection Regulation (GDPR), insurance and other operational matters;
• Provide support leadership on IT function, including management of the appointed support contractors;
• Support the training and development of all teams in all matters concerning finance and operations.
• Oversee the day-to-day financial management and cash flow of the Social Mobility Foundation (SMF) working closely with the HFO, Chief Executive Officer (CEO) and Operations team.
• Ensure that our accounting software is consistently up to date with the correct information.
• Work with the HFO on management information to enable the SMT and trustees to monitor progress and performance, make effective decisions and plan for the future.
• Financial information to support income development including budgets, income tracking and analysis and funder reports.
• Support the development of the annual organisational budget with the HFO, in liaison with the CEO and management team and provide support in developing departmental / project budgets as relevant.
• Manage how the organisation applies and reports on VAT.
• Alongside our appointed accountants prepare Year End accounts, end of project accounts, and work with the appointed accountants to ensure the Accounts are completed, approved, and filed on time.
• Manage and improve our financial systems and procedures, streamlining internal processes to ensure they are effective and safeguard the finances of the organisation.
• Devise and implement effective and efficient procedures, including the introduction of a purchase order system and a new ethical procurement policy.
• Maintain the payroll function of the organisation and be the lead point of contact with our external payroll provider.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Support the Data Protection Officer (the HFO) for the organisation, in liaising with the Information Commissioner's Office (ICO) appropriately, ensure that all staff and volunteers are aware of and trained in the relevant Data Protection policy and procedures, and ensure that the organisation meets its Data Protection requirements.
• Support the HFO in overseeing operational matters such as insurance, H&S, buildings maintenance and asset register; work closely with the management team to ensure awareness, compliance, and procedures that are effective and efficient for staff and volunteers. Where appropriate, escalate concerns and issues to HFO.
• Work closely with management and trustees to provide and develop financial and operational expertise; contribute appropriately to the development and management of organisational strategies, service proposals and development of the organisation.
• Lead on the appropriate understanding and training at each level of the organisation on how operational and financial systems work and support their role.
• Ensure that financial and operational policies and procedures meet the highest standards, reflect the charity’s ethos effectively and support the organisation’s strategic development; champion inclusivity (including Equity Diversity and Inclusion (EDI)) and sustainability (in the widest sense).
• Role model empowering and open leadership, good people management and supportive teamwork.
• Develop financial management mechanisms that minimise financial risk.
• Day-to-day people management.
• Outline outcomes to be achieved, considering individual skills, capabilities, and workload to ensure a balanced distribution of work.
• Review work outputs, monitor and quality assure work.
• Manage and report on performance; deliver performance reviews.
• Identify training and development needs; employ a coaching approach, and clarify opportunities for skill enhancement and career growth.
• Recruit and induct new team members.
• Oversee the separation process for any leavers.
• Reasonably support well-being: provide a supportive work environment, and address any issues that may impact the well-being and morale of your reports.
• Coordinate with other stakeholders e.g. managers and departments to ensure smooth operations and coordination.