Admin Assistant – Temporary, Fixed Term

The Salvation Army in Canada

Admin Assistant managing secretarial and administrative responsibilities in the center for The Salvation Army. Draft correspondence, maintain databases, and perform general office duties.

Posted 7/12/2026part-timeFort St. John • 🇨🇦 CanadaMid-LevelSenior💰 CA$24 - CA$24 per hourWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in administrative support, including drafting correspondence, managing databases, and scheduling meetings. Maintains confidentiality and integrity while providing exceptional service to staff, clients, and volunteers.

Highest-signal resume keywords

Administrative SupportDatabase ManagementMeeting CoordinationAttention to DetailConfidentiality

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Office Equipment ProficiencyCorrespondence DraftingPresentation PreparationMinute TakingData Entry

Soft Skills

Attention to DetailProblem SolvingEmpathyActive ListeningProfessional Ethics

Certifications & Qualifications

Business Administration CertificationCommunity Administrative Assistants Certification

Industry Keywords

Administrative DutiesOffice ManagementClient InteractionVolunteer CoordinationCriminal Background Check

About the role

Key responsibilities & impact

Leads all secretarial and administrative duties in the center/department or for a senior executive position
Drafts and types correspondence (e.g. letters dealing with administrative issues, dictation, acknowledgements)
Performs general office duties such as answers and screens telephone calls, directs inquiries, and answers inquiries; greets and escorts visitors
Builds and maintains databases (e.g., employee/volunteer information, contact lists, inventory, hours worked)
Drafts and prepares presentations, brochures, fliers, advertisements, invitations, and certificates subject to supervisory approval
Schedules meetings, prepares agenda, and takes minutes; types and circulates minutes
Opens and distributes incoming mail and processes outgoing mail

Requirements

What you’ll need

A formal post-secondary/college program of one academic year Business Administration or Community Administrative Assistants certification/designation will be considered as an asset
Three years of prior related experience, including, experience dealing with office equipment and tools, and senior administrative/secretarial experience
Attention to detail, problem solving and analytical skills
Attention to computer work
Attentive listening, empathy to staff, clients, and volunteers
Strong sense of integrity and confidentiality with professional ethics and a balanced sense of fairness and flexibility.
Criminal background check is required for new employees and volunteers in positions of trust or with vulnerable persons.

Benefits

Comp & perks

Health and dental benefits
Paid vacation
Paid sick time
RRSP contributions
Professional development opportunities