Executive Assistant
The Rippel Foundation
full-time
Posted on:
Location Type: Remote
Location: Remote • New Jersey • 🇺🇸 United States
Visit company websiteSalary
💰 $90,000 - $100,000 per year
Job Level
Mid-LevelSenior
About the role
- Provide strategic management and protection of the CEO’s time and schedule, anticipating needs and navigating a dynamic and complex calendar
- Coordinate seamless travel logistics for the CEO, including making travel arrangements, preparing detailed itineraries, and processing related expense reports
- Manage the CEO’s calendar with sound judgment and a humane, people-centered approach.
- Ensure the CEO is prepared for meetings and engagements, by gathering necessary materials, conducting light research, and anticipating workflow needs
- Track and log CEO engagements in the CRM and ensure timely follow-up on critical next steps
- Partner with the CEO and SVP to provide full service support to the Board of Trustees
- Serve as the voice and face of Rippel in helping build critical and sensitive relationships with diverse project partners, Board members, contractors, funders, and others
- Coordinate and support all organization-wide and executive-sponsored meetings and events including Board of Directors meetings, Senior Leadership Team meetings, All-Team meetings, and, as needed, complex multi-organization external convenings
- Manage the logistics of monthly Board Meetings calls and quarterly in-person Board Meetings including coordinating the scheduling, travel, facilities, technology, material compilation and catering
- Oversee all logistical elements for high priority meetings, including venue selection, vendor management, technology setup, and materials compilation and distribution
- Partner with the SVP to help implement team culture events and initiatives, fostering a supportive and engaging remote work environment
- Act as a point of coordination and communication between the CEO and various teams and external partners
- Manage the organization's master calendar, tracking all key dates, organizational deadlines, and team-wide events
- Support the organization’s office move in 2026, assisting the Director of Business Operations with logistics, vendor coordination, and transition planning
Requirements
- 5+ years of relevant work experience in executive support within a nonprofit, foundation, or public agency setting.
- Demonstrated expertise in project management, logistics planning and effective calendar coordination for a senior executive
- Excellent written and verbal communication, with the ability to represent the organization effectively to internal and external stakeholders
- Experience working in a remote environment and successfully managing complex meetings and event logistics
- A commitment to Rippel's mission of advancing equity and social justice.
Benefits
- health insurance
- dental insurance
- vision insurance
- basic life and long-term disability insurance
- 401(k)
- generous paid time off
- paid family leave
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementlogistics planningcalendar coordinationevent logisticstravel arrangementsexpense report processingCRM managementmeeting preparationmaterial compilationvendor management
Soft skills
communicationjudgmentrelationship buildingteam coordinationsupportive cultureanticipation of needspeople-centered approachengagementadaptabilitycollaboration