Administrative Assistant

• Provide administrative support to the CEO, Board of Directors and Leadership Team, promoting the organization’s vision, mission, and values.
• Receive and screen incoming telephone calls, mail, and emails for the CEO and respond where appropriate.
• Participate in and coordinate meetings including bookings, scheduling, preparing agendas and minutes, distributing materials, and arranging logistics.
• High-level calendar management with proactive planning and scheduling of meetings.
• Develop and prepare letters, manuals, reports, presentations, and agendas as required.
• Coordinate the agency’s annual general meeting, public meetings, and agency-wide fundraising and awareness events, including invitations and annual reports.
• Manage information in a timely and accurate manner and uphold strict confidentiality.
• Demonstrate respect for clients and adherence to agency protocols, policies, Ministry policies, and relevant legislation.
• Provide support to the leadership team in Human Resources, Payroll, Accounting, and Recruitment functions.
• Support monthly board meetings by preparing agendas, minutes, presentations, and maintaining files and reports.
• Ensure effective administration of functions and systems such as email management, scheduling, databases, file systems, passwords, accounts, phone and fax systems, and mail.
• Support purchasing of PPE, office orders, and memberships to maintain inventory.
• Support, research, and prepare information for grant proposals, RFPs, fundraising, and social media as required.
• Perform all other duties as assigned.

Executive Administrative Assistant

Administrative Assistant

Administrative Assistant

Administrative Coordinator

Administrative Assistant – Bilingual, English/Chinese

Administrative Assistant – 12 Month Temporary Full-Time