Executive Assistant – CEO, President

The Patrick J. McGovern Foundation

Executive Assistant supporting the CEO and President of an AI and data science philanthropy foundation. Managing executive communications, schedules, briefings, travel, meetings, and confidential information.

Posted 8/22/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $90,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates strong organizational and communication skills while effectively managing multiple projects and high-volume information flows. Proficient in coordinating logistics for meetings and travel, while maintaining discretion with sensitive information.

Highest-signal resume keywords

Bachelor’s Degree3+ Years Supporting Senior ExecutivesG-Suite FamiliarityExcellent Written And Verbal Communication SkillsStrong Judgment And Decision-Making Skills

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

Project ManagementInformation ManagementMeeting CoordinationTravel CoordinationDocument PreparationPresentation ReviewBriefing Material OrganizationMultitaskingDeadline ManagementAdaptability To New Technologies

Soft Skills

Exceptional Organizational SkillsAttention To DetailTact And DiplomacyRelationship BuildingAbility To Handle Confidential Information

Tools & Technologies

SlackCanvaAsanaAI Tools

Industry Keywords

Fast-Paced EnvironmentHigh-Growth SettingsRemote Work

About the role

Key responsibilities & impact

Support the CEO and President across all aspects of their portfolios
Serve as a trusted liaison across the organization and with external partners and stakeholders
Track multiple fast-paced workstreams, project details, and stakeholder information
Manage high-volume internal and external information flows
Edit and prepare memoranda, talking points, letters, and other communications
Organize meetings, gather documents, coordinate in-person and virtual logistics, and take minutes as requested
Assist with reviewing presentations and reports
Organize and consolidate briefing materials for meetings and public appearances
Maintain calendars and schedule meetings, appointments, speaking engagements, and travel
Coordinate domestic and international travel, including flights, hotels, transportation, logistics, and expense reporting
Assist with planning and organizing internal and external meetings involving the principals
Handle sensitive, complex, and confidential information professionally and discreetly

Requirements

What you’ll need

Bachelor’s degree and 3+ years of professional experience supporting senior executives is required
Experience in fast-paced, high-growth settings
Ability to adapt quickly to changing priorities and demands
Ability to manage a complex to-do list, multitask, and meet deadlines
Ability to learn and adapt quickly to new technologies and systems
Familiarity with G-Suite, Slack, Canva, and Asana preferred
Familiarity with AI tools strongly preferred
Strong judgment and decision-making skills
Ability to exercise individual agency and determine when communication or autonomous action is appropriate
Excellent written and verbal communication skills
Exceptional organizational skills and attention to detail
Ability to manage multiple projects simultaneously in a fast-paced, changing environment
High tolerance for ambiguity
Ability to build and maintain relationships with diverse stakeholders
Tact and diplomacy when handling critical or confidential matters
Desire to work remotely with mature, socially minded professionals
Must be authorized to work for any employer in the U.S.; no visa sponsorship available

Benefits

Comp & perks

Foundation-paid medical, dental, and vision insurance for employees, spouses/domestic partners, and dependents
HSA/FSA plans
Life insurance
Short- and long-term disability coverage
401(k) retirement plan with generous matching up to 6% of annual pay
Additional discretionary 401(k) match at the end of year
Flexible paid time off
11 paid national holidays per year
Potential closure for local, regional, or state holidays
100% remote work environment
Remote work stipend
Access to Ginger, Headspace, and SmartSpend Plus
Up to 6 months of gender-neutral paid parental and caregiver leave
Development opportunities including peer learning, internal training, and external activities
Student loan savings via insurance provider
Philanthropic gift matching