The Partnership for Supply Chain Management

Procurement

• Manage the sourcing and contracting process for specified categories of products, including bidding, due diligence, and ongoing contract performance management.
• Ensure that all contracts meet the funder/client’s procurement and quality policy on product, availability, and other product’s quality consideration.
• Act as a liaison with the Client Account Management and Supplier Performance Units to ensure ease of procurement and ordering processes.
• Proactively identify issues with ordering trends and/or contract terms and resolve and/or communicate the issues to management in a timely manner, as needed.
• Contribute to the troubleshooting of supplier performance, working with the Supplier Performance Unit, challenges and define and implement corrective action in case of irregularities.
• Perform due-diligence and onboard new suppliers for PFSCM as required, ensuring a smooth handover to Supplier Performance Unit, maintaining data accuracy standards using SRM system.
• Coordinate team functions and performance as required.
• Contribute to performance management for certain groups of suppliers and provide information on trends and forecasts; as well as perform analysis of current and historical data and contribute to the sourcing strategy as required.
• Provide proactive customer service while acting as primary point of contact for suppliers’ contracts, working with Supplier Performance and Client Account Management Units.
• Work collaboratively with the suppliers, funder/client, internal and external units, and partner organisations on supplier sourcing issues.
• Manage sourcing-related incidents; log incident into PFSCM Incident Management System, provide inputs for incident investigation and contribute to the resolution within incident set timelines.
• Translate CAPA from incidents to amend process or procedure where needed.
• Maintain system-related changes required on contract pricing, terms, etc. in coordination with Product Information Management, Supplier Performance, Client Account Management, 4PL & Logistics, and Finance & Accounting Units.
• Adhere to established procurement policies and standard operating procedures; and identify opportunities for continuous improvement.
• Perform procurement duties in a transparent and ethical manner.
• Identify opportunities for improvements in the operational processes and daily activities.
• Contribute to the development of work-instructions (processes) and standard operating procedures.
• Document and share all relevant information concerning sourcing knowledge.
• Contribute to projects as needed to enhance operational workflows and strategic sourcing.

Senior Sourcing & Category Specialist

Accounting Manager

• Providing direction and support to the accounting unit processes
• Managing the monthly close process including journal entries, reviews, and reconciliations of general ledger accounts
• Providing detailed analysis and reporting of expenses to the Finance/Accounting and other PFSCM Units
• Identifying continuous improvement opportunities and directing and managing accounting administration within the Finance & Accounting Team
• Responsible for team performance on key performance indicators and staff management, development, support, and coaching of Staff Accountants and accounting-related positions
• Reviewing trial balances on a monthly basis, investigating abnormalities, and providing resolution recommendations as necessary.
• Reviewing project-based reconciliations for all bank accounts and asset and liability reconciliations, as well as accrued & accounts payable accounts.
• Serving as an approver for all accounting-related documents in the accounting system.
• Monitoring cash to GL balances and insurance charges regularly.
• Preparing and reviewing bank receipt vouchers to match incoming wire transfers and transfers between bank accounts.
• Leading financial audits, including preparing various audit schedules.
• Preparing Form 990 and submission
• Maintaining document retention in accordance with PFSCM policies and procedures.
• Developing, maintaining, and managing standard operating procedures and work instructions, including continuous improvement reviews and updates.
• Developing and maintaining an onboarding training program and regular refresher training for internal teams, new hires, and external stakeholders to ensure alignment on processes and SOPs.
• Performing additional duties as necessary to increase team capacity and maintain performance.

Senior Sourcing & Category Specialist

Accounting Lead