The Paper Store

Payroll Specialist

The Paper Store

full-time

Posted on:

Location Type: Office

Location: Acton • Massachusetts • United States

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Salary

💰 $70,000 - $85,000 per year

About the role

  • Manage end-to-end bi-weekly payroll processing for a workforce of 2,000+ employees, including 150 corporate staff, distribution center personnel, and team members across 100+ retail stores in multiple states
  • Be a TPS brand ambassador
  • Process multi-state payroll in accordance with state law in Paycom, both on- and off-cycle runs
  • Stay up to date on all federal and state laws applicable to payroll
  • Process stop-payments, reversals, and manual checks as needed
  • Manage all Payroll year-end processes in Paycom, including all W2 inquiries. Prepare and file all required government reporting; annual, quarterly, monthly
  • Assist in the preparation of payroll and employee data of external audits
  • Process prior quarter and year payroll adjustments
  • Analyze payroll data and conduct regular audits to ensure accuracy
  • Reconciliation of payroll and billing discrepancies Minimum Wage audits and updates in Paycom
  • Process changes to employees’ employment and personal information in Paycom and Enhanced Time
  • Manage Outlook inboxes and respond with appropriate urgency
  • Process and provide Paycom reports requested by all departments
  • Perform internal information audits in Paycom and Paycom applicable to payroll and timekeeping
  • Support employees and managers with troubleshooting payroll and timekeeping issues
  • Sign off on employee timecards in Paycom
  • Initiate, develop, and implement process improvements
  • Process mass employee changes and imports for employee changes and pay data
  • File and organize Payroll and Employee Personnel documentation
  • Oversee system transition activities: support migration from ADP Workforce Now to Paycom, including data validation, testing, and training for managers and employees.

Requirements

  • At least 3 years of progressive payroll experience in a retail organization
  • Experienced and proficient in the use of Paycom
  • Proficient in processing multi-state payroll in accordance with state and federal law
  • Working knowledge of federal and state laws and regulations as applicable to payroll
  • Proficient with Microsoft Office Suite; Excel, PowerPoint, Word, and Outlook
  • Experience analyzing, researching, and resolving discrepancies
  • Strong organizational skills including prioritizing, scheduling, time management, and meeting deadlines
  • Maintains a high level of discretion and adheres to confidentiality standards
  • Ability to work autonomously while paying strong attention to detail
  • Possess resourcefulness and initiative to solve problems and operate strategically and effectively
  • Collaborative & steady. You thrive in team settings, maintain a calm, consistent rhythm under deadlines, and value harmony across departments
  • Adaptable to change. You embrace new systems and processes, ensuring a smooth transition for stakeholders
  • Customer‑service oriented. You deliver helpful, accurate answers to employees and managers and close loops promptly. Professional presentation in attire, demeanor, and appearance.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
payroll processingmulti-state payrollpayroll auditsdata analysisreconciliationprocess improvementsemployee data managementW2 preparationdiscrepancy resolutiontimekeeping
Soft Skills
organizational skillsattention to detailproblem-solvingcollaborationadaptabilitycustomer servicediscretioninitiativetime managementcommunication