Administrative Assistant

The Opportunity Alliance

Administrative Assistant supporting the Maine Crisis Line operations in a remote capacity with scheduling, organization, and data management responsibilities.

Posted 5/13/2026full-timeRemote • Maine • 🇺🇸 United StatesJuniorMid-Level💰 $27 - $30 per hourWebsite

About the role

Key responsibilities & impact

Coordinate shift postings, schedule updates, and coverage needs
Monitor staffing gaps, call-outs, and real-time scheduling needs
Maintain scheduling tools, trackers, and documentation
Communicate timely updates to staff and leadership
Conduct applicant pre-screen calls and coordinate interviews
Schedule onboarding activities, trainings, and shadow shifts
Track completion of hiring and training requirements
Manage calendars and coordinate meetings
Prepare agendas, take meeting minutes, and track follow-ups
Draft internal communications and support program initiatives
Maintain accurate records, shared documents, and program resources
Support data tracking and reporting needs
Ensure systems and materials are current and well-organized
Draft and distribute internal updates, reminders, and announcements
Support consistent and clear communication across the program

Requirements

What you’ll need

High school diploma with 2–3 years of administrative experience, or an associate degree with 1–2 years of experience.
Strong computer competency including Microsoft Office products and Excel.
Excellent organizational, communication, and prioritization skills.
Ability to work in a fast‑paced environment and manage multiple demands.
Commitment to respectful, inclusive, and trauma‑informed communication with clients and colleagues.
Must be able to successfully pass a criminal background, child protective service check & sex offender check.
Must not be on the state or federal suspension and disbarment list.

Benefits

Comp & perks

Generous paid time off accrual
9 paid holidays per calendar year and up to 3 floating holidays per calendar year
Excellent medical benefits at very reasonable cost
Dental and Vision insurance options
Agency paid basic life insurance and STD & LTD disability insurances
403(b) retirement with a generous agency match (all employees are eligible)
Tuition Reimbursement – offered once per year through an application process

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

administrative experiencescheduling toolsdata trackingreportinghiring requirementstraining requirementsmeeting minutesagenda preparationdocument management

Soft Skills

organizational skillscommunication skillsprioritization skillsability to manage multiple demandsrespectful communicationinclusive communicationtrauma-informed communication

Certifications

high school diplomaassociate degreecriminal background checkchild protective service checksex offender check