Physician Recruitment Coordinator

The Ohio State University, Main Campus

Recruitment Coordinator at Ohio State providing administrative and project management support for leadership recruitment. Focused on delivering exceptional candidate experiences and managing interview processes.

Posted 4/23/2026full-timeColumbus • Ohio • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Provide administrative support and advanced operational, project management, and search coordination support to the Physician and Faculty Leadership Recruitment team.
Schedule, facilitate and support the leadership recruitment and interview process, with a keen focus on delivering exceptional candidate experiences with the utmost attention to detail.
Handle complex, multi-day interview itineraries and leadership search logistics.
Own/authority on a given program or process as assigned by leadership.
Evaluate and select solutions based on established options, procedures, and precedent.
Apply independent judgment to resolve operational issues impacting recruitment timelines, candidate experience, and leadership stakeholder coordination.
Routinely interact with recruiters, members of HR, senior leaders, executive assistants, and search committee members.
Communicate matters of escalated importance with diplomacy and tact, including sensitive information and confidential executive-level candidate and leadership communications.

Requirements

What you’ll need

Bachelor’s Degree or equivalent experience
2 years of experience in HR, recruiting, executive administration, or a related function.
2-4 years of relevant experience preferred.
Exceptional interpersonal, written, and verbal communication skills, with the ability to interact professionally with senior leaders, candidates, and internal and external partners.
Strong organizational and prioritization skills as well as the ability to balance several priorities from multiple sources required: flexibility and adaptability in dealing with rapidly changing priorities and time-sensitive demands necessary.
Demonstrated ability to independently manage complex processes, exercise sound judgment, use discretion when working with sensitive/confidential information and escalate issues appropriately in a fast‑paced environment.
Proven experience managing financial transactions, including purchase orders, vendor contracts, invoicing, expense reports, and reconciliation in a compliance‑driven environment.
Flexibility to work some evenings and extended hours to support leadership recruitment activities.
Ability to project professional presence and attire.
Advanced knowledge and use of MS Office (Word, Excel, PowerPoint and Outlook).

Benefits

Comp & perks

An array of retirement plan options, each with a generous employer contribution.
Affordable health insurance options, including dental, vision and prescription coverage that begin on day one.
Paid vacation and sick leave, including short and long-term disability and paid parental leave.
Get the most out of the Public Service Loan Forgiveness program.
Comprehensive employee benefits.

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementrecruitmentfinancial transactionsvendor contractsinvoicingexpense reportsreconciliationMS Officeschedulinginterview coordination

Soft Skills

interpersonal skillswritten communicationverbal communicationorganizational skillsprioritization skillsflexibilityadaptabilityjudgmentdiscretionprofessional presence

Certifications

Bachelor's Degree