The Ohio State University, Main Campus

Administrative Assistant

The Ohio State University, Main Campus

part-time

Posted on:

Location Type: Remote

Location: United States

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About the role

  • Anticipates Director’s professional needs in relationship to their responsibilities
  • Performs a variety of complex and confidential administrative support duties on behalf of the Director
  • Effectively anticipates support needs and efficiently prioritizes duties
  • Provides strategic support to aid in decision making and strategic planning processes
  • Oversees communications related to multi-site laboratory projects
  • Ensures scientific and operational alignment between EBB Lab and external partners
  • Partners with EBB Lab project manager to help communicate ongoing coordination of details across projects and ideas
  • Takes, types and transcribes meeting minutes
  • Proactively manages Director’s calendar and scheduling of meetings
  • Arranges complex and detailed travel plans and itineraries
  • Compiles documents for travel-related meetings and processes required forms
  • Prepares travel orders using travel system
  • Prepares financial requests using Workday
  • Schedules, coordinates, and manages materials, handouts, slides, etc. for speaking engagements, conference submissions and one-time meetings
  • Provides support for professional societies: national, regional and local
  • Maintains a complete and up to date CV for Director
  • Assists with the required aspects of faculty promotion for Director through the Appointment, Promotion and Tenure (AP&T) process
  • Other duties as assigned

Requirements

  • High School diploma or GED
  • Certification or vocational training may be required
  • Associate degree in relevant field may be preferred
  • 2 years of relevant experience required
  • 4-6 years of relevant experience preferred
  • 6 months experience (600 hours course work or training) in customer service or communications, including researching, analyzing & interpreting information
  • 6 months experience (600 hours training) in operation of spreadsheet, publication, and/or presentation software and related computer equipment
  • Administrative experience is strongly preferred
  • Experience utilizing OSU’s financial and human resource systems desired
  • Requires successful completion of a background check
Benefits
  • Comprehensive benefits packages, including medical, dental and vision insurance
  • Tuition assistance for employees and their dependents
  • State or alternative retirement options with competitive employer contributions
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
administrative supportcalendar managementtravel planningfinancial requestsmeeting minutes transcriptiondocument compilationcustomer serviceresearchinganalyzinginterpreting information
Soft Skills
strategic supportprioritizationcommunicationcoordinationproactive managementorganizational skillsattention to detailconfidentialitydecision makingcollaboration
Certifications
High School diplomaGEDvocational trainingAssociate degree