Payroll Manager
The Leaflet
full-time
Posted on:
Location Type: Remote
Location: Florida • United States
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About the role
- Oversee end-to-end, high-volume payroll processing across multiple employee groups and pay cycles
- Serve as the primary owner and advanced user of ADP Workforce Now, including configuration, reporting, audits, and issue resolution
- Ensure payroll accuracy, timeliness, and compliance with all applicable federal, state, and local regulations
- Manage year-end processes including W-2s, tax filings, and audits
- Lead, coach, and develop a payroll team, fostering accountability, accuracy, and continuous improvement
- Establish clear roles, responsibilities, and performance expectations within the payroll function
- Act as an escalation point for complex payroll issues and employee inquiries
- Design, implement, and maintain standard operating procedures (SOPs) to support scalable and compliant payroll operations
- Develop and maintain authority matrices to ensure appropriate approvals, segregation of duties, and strong internal controls
- Drive process improvements to enhance efficiency, reduce risk, and improve employee experience
- Perform and oversee general ledger (GL) reconciliations related to payroll, taxes, and benefits
- Partner closely with Finance to ensure accurate payroll accounting, accruals, and reporting
- Investigate and resolve payroll-related variances and discrepancies
- Manage payroll interfaces and data feeds to benefit partners, ensuring accuracy and timely transmission
- Collaborate with HR and benefits vendors to support enrollments, deductions, reconciliations, and audits
- Ensure alignment between payroll, benefits, and HR systems
Requirements
- Extensive hands-on experience with ADP Workforce Now (advanced configuration and reporting preferred)
- Proven experience managing high-volume payrolls in a complex organization
- Demonstrated success leading and developing payroll teams
- Strong experience building and maintaining SOPs, authority matrices, and internal controls
- Solid understanding of payroll accounting, GL reconciliations, and financial reporting
- Experience managing payroll feeds and integrations with benefits providers
- In-depth knowledge of multi-state payroll compliance, tax regulations, and best practices
- Exceptional attention to detail and accuracy
- Analytical mindset with strong reconciliation skills
- Excellent communication and stakeholder-management abilities
- Process-oriented with a continuous-improvement mindset
- Ability to manage multiple priorities in a fast-paced environment
Benefits
- Competitive pay and benefits
- Flexible vacation allowance
- A hybrid / remote working environment
- Startup culture backed by a secure, global brand
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
ADP Workforce Nowpayroll processingGL reconciliationspayroll accountingtax filingsSOPsauthority matricespayroll feedsdata integrationsmulti-state payroll compliance
Soft Skills
leadershipcoachingattention to detailanalytical mindsetcommunicationstakeholder managementprocess-orientedcontinuous improvementaccountabilityorganizational skills