Executive Assistant

• Provide sophisticated calendar management, ensuring key deadlines and action items are flagged and met
• Make judgments and recommendations to ensure smooth day-to-day engagement
• Act as liaison between staff, external stakeholders, and executive leaders to relay important information and escalate issues
• Draft communications on behalf of executives (memos, emails, meeting agendas)
• Take meeting notes as requested
• Manage all travel logistics for executives
• Process vendor invoices for payment and coordinate expense reports and reconciliation
• Provide backstop support to other Executive Assistants
• Provide project management support and proactive materials management (PPT, memos, etc.)
• Support executives and senior executive assistant with board materials preparation
• Act as thought partner on special projects when required
• Plan and execute event and retreat agendas and manage event logistics (conference rooms, catering, A/V, IT support)
• Support senior executive assistant with board meeting planning and execution
• Coordinate with Tides Facilities team to maintain tenant scheduling and space utilization calendars
• Provide troubleshooting support for tenants, including office tours and training
• Process Tides and tenant mail and maintain communal kitchen tidiness

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