Administrative Assistant

• The HDIS Regional Administrative Assistant is responsible for all administrative functions related to the branch by supporting both the Sales and Installation teams.
• The Regional Administrative Assistant operates as an internal support resource that helps manage general inquiries, assets, and paperwork related to branch operations.
• This position meets and exceeds performance metrics relating to timely completion of paperwork, event planning, and effective management of branch assets.
• This position reports directly to the Field Services Director.
• Key Responsibilities: 30% - Assist with onboarding - Verify new hire paperwork, process I-9s, order new hire equipment, maintain background renewals, complete inquiries for internal partners, and assist other branches when necessary creating PowerPoint presentations.
• 40% - Support Development - Assist, train, and support development of part-time administration assistants. Support general office management, answer, and direct incoming calls, maintain and process incoming emails expeditiously, oversee branch voice mail, manage truck fleet questions and paperwork.
• 30% - Support Leader - Support Field Services Director by making domestic/international travel arrangements, scheduling/coordinating meetings and conferences, manage calendars, create PowerPoint presentations.
• Travel Requirements: Typically requires overnight travel 5% to 20% of the time.
• Physical Requirements: Most of the time is spent sitting in a comfortable position and there is frequent opportunity to move about. On rare occasions there may be a need to move or lift light articles.
• Working Conditions: Located in a comfortable indoor area. Any unpleasant conditions would be infrequent and not objectionable.

Regional Administrative Assistant

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About the role

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