Real Estate Executive Assistant, Bilingual

The Hello Team

Remote Real Estate Executive Assistant providing efficient administrative support to real estate executives. Coordinating projects, managing communications, and improving operational efficiency as a bilingual professional.

Posted 7/31/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSeniorWebsite

Core Competencies

Role fit

Core Competencies

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Demonstrates proficiency in managing executive communications and coordinating projects within a fast-paced real estate environment. Capable of generating leads, handling client interactions, and maintaining accurate documentation while prioritizing tasks effectively.

Highest-signal resume keywords

Bilingual Proficiency in English and SpanishExecutive Support ExperienceLead Generation and Cold CallingProficiency in Microsoft Office SuiteStrong Organizational and Documentation Skills

ATS Keywords

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Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills

Lead GenerationCold CallingProject CoordinationDocumentation ManagementResearch SkillsTask TrackingAnalytical SkillsProblem-SolvingDecision-MakingTime Management

Soft Skills

Verbal CommunicationWritten CommunicationAttention to DetailDependabilityCoachable

Tools & Technologies

Monday.comMicrosoft WordMicrosoft ExcelMicrosoft OutlookEmail Management

Industry Keywords

Real EstateProperty ManagementAdministrative SupportCustomer ServiceProfessional Services

About the role

Key responsibilities & impact

Provide administrative and operational support to a fast-paced real estate business.
Manage executive communications, coordinate projects, and maintain accurate documentation.
Support daily business operations with minimal supervision.
Handle inbound and outbound calls, including cold calling property owners.
Generate and qualify real estate leads through professional phone outreach.
Coordinate calendars, meetings, appointments, and daily priorities.
Handle communications with clients, vendors, and business partners.
Track tasks, projects, and follow-ups using Monday.com.
Conduct research and provide administrative support for business operations.
Monitor project progress and communicate timely updates.
Prioritize tasks and meet deadlines while working independently.

Requirements

What you’ll need

Proficient level of English (written and spoken)
Proficient level of Spanish (written and spoken)
Excellent verbal and written communication skills, including professional phone and email etiquette.
Previous experience as an Executive Assistant, Administrative Assistant, Customer Service, or similar roles.
Experience supporting executives in real estate, property management, or professional services is preferred, but not required.
Comfortable handling both inbound and outbound calls, including cold calling property owners.
Strong organizational, research, and documentation skills with exceptional attention to detail.
Strong analytical, critical-thinking, problem-solving, and decision-making abilities.
Ability to manage multiple priorities in a fast-paced and deadline-driven environment.
Professional, dependable, coachable, and accountable with excellent attendance.
Proficiency with Microsoft Office (Word, Excel, Outlook), and standard business tools (email, spreadsheets, document management).

Benefits

Comp & perks

100% remote work
Full-time position with 40 hours weekly
Great work environment with potential for growth