FREE ACCESS
5,000–10,000 jobs/day
See all jobs on JobTailor
Search thousands of fresh jobs every day.
Discover
- Fresh listings
- Fast filters
- No subscription required
Create a free account and start exploring right away.
Personal Assistant
The Hello TeamRemote Personal Assistant responsible for handling administrative tasks and coordinating teams. Managing schedules, customer service calls, bookkeeping, and other essential duties.
About the role
Key responsibilities & impact- Coordinate and manage scheduling to ensure smooth daily operations.
- Handle incoming customer service calls as a primary responsibility, providing timely and professional support.
- Lead collections efforts, serving as the primary point of responsibility for outstanding accounts.
- Perform bookkeeping duties, including recording invoices, processing requisitions, and preparing monthly financial reports.
- Prepare and generate accurate estimates (training will be provided).
- Manage daily administrative tasks and handle basic intake tasks.
- Prepare reports and conduct research as needed.
- Keep daily operations organized and running efficiently.
- Draft, edit, and proofread emails, documents, and presentations.
- Manage communication, including answering calls, and performing follow-ups.
- Maintain and update contact lists and databases.
- Assist in organizing virtual events and team meetings if necessary.
- Track deadlines and ensure timely completion of tasks and projects.
- Provide reminders and status updates to team members and stakeholders.
- Assist with travel arrangements, when required.
- Help identify and implement process improvements to enhance team efficiency.
- Perform general administrative and data-related tasks as needed.
- Perform other tasks related to the position.
Requirements
What you’ll need- Proficient level of English (written and spoken).
- Strong phone and interpersonal communication skills in English (verbally and written) with the ability to effectively engage with cross-functional teams, internal leaders, and providers.
- Positive attitude and a professional approach to problem-solving, with strong attention to detail and the ability to learn quickly.
- Excellent Email etiquette.
- Professional and friendly phone presence.
- Excellent organizational and follow-up abilities.
- Ability to understand shifting priorities and take initiative.
- Reliability, articulation, and a personable approach to interactions.
- Energetic, self-motivated, proactive, and eager to contribute to a growing business.
- Prior experience in roles such as administrative assistant, data entry, secretary, personal assistance, operations support, or other relevant positions.
- Proficiency in Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets).
- Experience with QuickBooks or similar tools is a plus.
- Experience with Asana or other task management tools is a plus.
- Sound judgment and the capacity to comprehend and execute instructions promptly with minimal supervision.
- Reliable Windows 10 (or newer) computer with two monitors and stable high-speed internet.
Benefits
Comp & perks- 100% remote work
- Great work environment with potential for growth
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
BookkeepingData EntryScheduling CoordinationReport PreparationInvoice ProcessingEstimate GenerationMicrosoft WordMicrosoft ExcelGoogle WorkspaceQuickBooks
Soft Skills
Attention to DetailProblem-SolvingOrganizational SkillsPositive AttitudeProactive Approach