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Administrative & Operations Coordinator, Bookkeeping Knowledge
The Hello Team. Support the day-to-day administrative, financial, and operational activities of our team .
About the role
Key responsibilities & impact- Support the day-to-day administrative, financial, and operational activities of our team
- Manage job estimates, track project costs, and coordinate worker schedules
- Maintain organized job documentation and support Accounts Payable and Accounts Receivable processes
- Maintain accurate records in spreadsheets and track job-related expenses
- Organize permits and documentation in Google Drive, assist with payroll tracking and vendor payments
Requirements
What you’ll need- Proficient level of English (written and spoken)
- Experience with QuickBooks or similar bookkeeping software preferred but not required
- Highly organized with strong attention to detail
- Strong record-keeping, documentation, and tracking abilities
- Ability to manage multiple tasks, priorities, and follow-ups efficiently
- Prior administrative or office support experience
- Professional demeanor with proven administrative experience in a professional environment
- Proficiency in Microsoft Office (Word, Excel, Outlook) and Google Drive with the ability to manage spreadsheets, records, and multiple ongoing jobs simultaneously
- Out-of-the-box thinker with a reliable, self-motivated, dependable, and proactive
- Positive attitude and the ability to learn and adapt quickly
- Sound judgment and the ability to work independently and follow instructions efficiently
- Ability to work in alignment with U.S. Eastern Time (New York time) business hours
- Interested in long-term career opportunities
- Reliable computer (Windows 10 or newer), two monitors, and stable high-speed internet
Benefits
Comp & perks- 100% remote work
- Great work environment with potential for growth
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
QuickBooksMicrosoft OfficeGoogle Driverecord-keepingdocumentationtrackingadministrative supportfinancial managementproject cost managementpayroll tracking
Soft Skills
highly organizedattention to detailmulti-taskingprofessional demeanorself-motivatedproactivepositive attitudeadaptabilitysound judgmentindependence