Administrative Assistant

The Health Management Academy

Administrative Assistant supporting senior leadership and managing their calendars at Private Health Management. Involves logistical coordination for meetings, travel, and events.

Posted 6/9/2026full-timeRemote • 🇺🇸 United StatesJunior💰 $24 - $36 per hourWebsite

About the role

Key responsibilities & impact

Enable executive productivity through proactive calendar management, scheduling, and logistical coordination
Own complex calendar management across multiple time zones, balancing competing priorities with sound judgment
Schedule and prioritize internal and external meetings, proactively resolving conflicts
Coordinate domestic and international travel, with an emphasis on conferences and multi-day events
Ensure seamless planning and execution of meetings, events, and conference logistics
Prepare leaders for meetings with clear agendas, materials, and follow-ups
Support planning and execution of leadership meetings, board meetings, offsites, and company events
Deliver a highly professional experience when interacting with external partners, PHM partners, and Board members
Anticipate needs, identify potential issues, and resolve logistical challenges in a fast-moving, often ambiguous environment

Requirements

What you’ll need

1+ year of professional experience with bonus points for experience supporting senior executives in a growing organization
Exceptional attention to detail and responsiveness, especially when time-sensitive matters arise
Strong organizational skills and the ability to manage multiple priorities simultaneously
Comfort working in a modern, tech-forward environment and adapting quickly to new tools and systems
A self-starter mindset with a strong sense of ownership and follow-through
A constructive, upbeat, and service-oriented approach

Benefits

Comp & perks

health, dental, and vision insurance
401(k) with employer match
paid time off
PHM services for you and your dependents
additional benefits

ATS Keywords

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Applicant Tracking System Keywords

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Soft Skills

attention to detailresponsivenessorganizational skillsability to manage multiple prioritiesself-starter mindsetsense of ownershipfollow-throughconstructive approachupbeat approachservice-oriented approach