Senior Administrative Assistant, Global Reinsurance

The Hartford

Senior Administrative Assistant providing high-level support to the Head of Operations and Head of Global CSPR. Enabling efficient execution of day-to-day operations in Global Reinsurance.

Posted 5/20/2026full-timeChicago • Illinois • 🇺🇸 United StatesSenior💰 $69,200 - $103,800 per yearWebsite

About the role

Key responsibilities & impact

Provide comprehensive administrative and operational support to the Head of Operations and Head of Global CSPR, enabling efficient day-to-day execution and supporting strategic priorities.
Communicate professionally and effectively with internal and external constituents, including client-facing interactions as required.
Manage complex calendars, meetings, and appointments, applying appropriate prioritization and judgment to resolve scheduling conflicts.
Coordinate domestic and international travel in an efficient and cost-conscious manner; prepare and submit expense reports in compliance with company policy.
Deliver exceptional customer service and build strong working relationships across Global Reinsurance, CSPR, underwriting, operations, finance, actuarial, and broader enterprise teams.
Demonstrate a mature and sophisticated approach to information security, data privacy, and confidentiality, with a clear understanding of differing confidentiality requirements by role and situation.
Prepare, edit, and maintain presentation materials; produce ad hoc reports and support special projects, including outlining project needs, coordinating with multiple stakeholders, and compiling information for leadership review.
Maintain and manage tracking tools for budgets, projects, events, and key deliverables; prepare summary updates and reports as needed.
Initiate timely and professional responses to emails, voicemails, and written correspondence on behalf of leaders, as appropriate.
Support internal and external meetings and events (onsite, offsite, and virtual), including vendor coordination, invitations and RSVPs, agenda planning, meeting materials, welcome gifts, transportation, and budget tracking.
Partner with leaders to establish event budgets and ensure activities remain within approved spend expectations.
Leverage available technology and tools to improve administrative efficiency and effectiveness, with openness to learning and adopting new systems or processes.
Participate as a collaborative team member within the Global Reinsurance administrative community and contribute to broader administrative initiatives as needed.

Requirements

What you’ll need

Minimum of 5 years of experience providing administrative or executive-level support preferred
Insurance experience preferred
Bachelor’s or associate degree preferred, but not required
Excellent customer service, written and verbal communication, planning, and organizational skills.
Strong technology proficiency; advanced user of Microsoft 365 (Excel, PowerPoint, Word), OneNote, Workday, and Travel & Expense applications.
High level of initiative; self-starter who is motivated, self-directed, and effective in a fast-paced environment.
Strong attention to detail and quality; able to manage multiple assignments simultaneously.
Proven ability to prioritize work, manage competing deadlines, and support multiple leaders effectively.
Ability to exercise independent judgment, escalating only complex or exceptional issues.
High standards of professionalism, integrity, discretion, and respect for others.

Benefits

Comp & perks

Health insurance
401(k) matching
Flexible work hours
Paid time off
Annual bonuses
Long-term incentives

ATS Keywords

✓ Tailor your resume

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools

administrative supportcalendar managementexpense reportingpresentation preparationproject coordinationbudget trackingdata privacyinformation securitycustomer servicescheduling

Soft Skills

communicationorganizational skillsattention to detailinitiativeself-starterprofessionalismintegritydiscretioncollaborationjudgment