The Good Seed

Project Coordinator

The Good Seed

full-time

Posted on:

Location Type: Office

Location: Los Angeles • California • United States

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Salary

💰 $60,000 - $65,000 per year

About the role

  • Plan, coordinate, and execute organizational projects from conception through completion, ensuring deliverables are met on time and within scope
  • Develop detailed project plans, timelines, and tracking systems using project management tools (e.g., Asana, Monday.com, Smartsheet, or Microsoft Project)
  • Monitor project progress, identify risks and bottlenecks, and implement solutions to keep initiatives on track
  • Coordinate cross-departmental meetings, facilitate communication between stakeholders, and ensure alignment on project goals
  • Prepare status reports, presentations, and documentation for leadership and funding partners
  • Support grant-funded initiatives by tracking deliverables, managing timelines, and maintaining compliance with funder requirements
  • Provide high-level administrative support to executive leadership, including calendar management, meeting coordination, and correspondence
  • Manage office operations, including supply ordering, vendor relationships, equipment maintenance, and workspace organization
  • Coordinate internal and external meetings, including logistics, agenda preparation, minute-taking, and follow-up action items
  • Maintain organized filing systems (both physical and digital) for contracts, reports, policies, and organizational records
  • Process invoices, expense reports, and reimbursements with meticulous attention to accuracy and compliance
  • Coordinate travel arrangements and logistics for staff and leadership team members

Requirements

  • Bachelor's degree in Business Administration, Public Health, Project Management, or related field, OR equivalent combination of education and experience
  • 3-5 years of experience in administrative support, project coordination, or project management roles
  • Demonstrated excellence in attention to detail with a track record of producing accurate, error-free work
  • Proven project management experience with ability to manage multiple projects simultaneously and meet deadlines
  • Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace
  • Experience with project management software (e.g., Asana, Monday.com, Smartsheet, Microsoft Project, or similar tools)
  • Exceptional written and verbal communication skills with ability to communicate effectively with diverse stakeholders
  • Strong organizational skills with ability to prioritize tasks, manage time effectively, and maintain composure under pressure
  • Demonstrated commitment to health equity and passion for serving vulnerable populations
  • Ability to work independently with minimal supervision while also being a collaborative team player
Benefits
  • Health insurance
  • Paid time off
  • Professional development opportunities
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
project managementattention to detailadministrative supportgrant managementinvoice processingexpense reportingcalendar managementmeeting coordinationfiling systems managementlogistics coordination
Soft Skills
communication skillsorganizational skillstime managementcollaborationproblem-solvingadaptabilityattention to detailindependenceteam playercomposure under pressure
Certifications
Bachelor's degree in Business AdministrationBachelor's degree in Public HealthBachelor's degree in Project Management