Administrative Assistant
The Facilities Group
part-time
Posted on:
Location Type: Office
Location: Cape Canaveral • Florida • United States
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Job Level
About the role
- Assist with collecting new ‑ hire documents, coordinating onboarding tasks, and ensuring all required forms are completed and filed accurately.
- Create, organize, and update binders and reference materials for operations, training, compliance, and site management.
- Help employees with onboarding, troubleshoot timekeeping discrepancies, and coordinate with payroll/HR to resolve attendance or system issues.
- Maintain attendance logs, review daily time records, and notify management of trends, concerns, or policy-related issues.
- Help create, format, distribute, and maintain training materials, ensuring all documents are current and accessible.
- Provide support during active hiring cycles, including: scheduling interviews, communicating with candidates, and coordinating hiring manager needs.
- Assist employees with the badge issuance process, track badge status, and coordinate renewals in alignment with site security requirements.
- Maintain documentation and records required for compliance, ensure policies are followed, and support internal audits or reporting needs.
- Assist with administrative functions, paperwork, scheduling, or onboarding at other sites or accounts when required by leadership.
Requirements
- 1–3 years of administrative or office support experience, preferably in a fast ‑ paced or operations ‑ focused environment.
- Strong organizational and multitasking skills, with the ability to manage multiple priorities and deadlines.
- Excellent communication skills, both written and verbal, with a customer ‑ service mindset.
- High attention to detail and accuracy in documentation, recordkeeping, and compliance tasks.
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Ability to maintain confidentiality and handle sensitive employee information.
- Comfort working independently and collaboratively with cross-functional teams.
- Experience supporting recruiting efforts.
- Ability to navigate secure badge/access environments (preferred but can be trained).
Benefits
- Health insurance
- Retirement plans
- Paid time off
- Flexible work arrangements
- Professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
administrative supportrecordkeepingcompliance tasksonboardingtimekeepingdocument managementschedulingrecruiting supportbadge issuanceaudit support
Soft Skills
organizational skillsmultitaskingcommunication skillscustomer service mindsetattention to detailconfidentialityindependencecollaborationproblem-solvingtime management