Administrative Assistant, AM Shift, Full-Time
The Facilities Group
full-time
Posted on:
Location Type: Office
Location: Ypsilanti • Missouri • 🇺🇸 United States
Visit company websiteSalary
💰 $0 - $18 per hour
Job Level
Junior
About the role
- Answer calls/emails and provide information as needed
- Perform invoice coding
- Reconcile invoices for Accounts Payable and Accounts Receivable
- Upload invoices into client portals
- Place orders for supplies and maintain inventory
- Pull orders from stock
- Maintain and update customer files
- Schedule appointments
Requirements
- Previous experience in an administrative or office support role preferred
- Previous experience with AR/AP invoices
- Able to work in a fast-paced environment
- Proficient computer skills
- Proven customer support experience
- Strong attention to detail
- Strong phone contact handling skills and active listening
- Customer service oriented
- Able to adapt/respond to different personalities
- Excellent communication and ability to work under pressure
- Able to multi-task and prioritize/manage time effectively
- High school diploma or equivalent
- Pass background check
- One year working experience in professional office administration.
- High School diploma or GED required; College experience preferred.
- Working knowledge or experience with multi-line office phone systems, networked printers, and Microsoft office required.
- 1+ year of experience in professional office administration.
Benefits
- Health
- Vision
- Dental
- Life
- 401k
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
invoice codingreconciliationAccounts PayableAccounts Receivablecustomer file maintenanceorder managementmulti-taskingtime management
Soft skills
customer supportattention to detailphone contact handlingactive listeningcustomer service orientationadaptabilitycommunicationability to work under pressure
Certifications
high school diplomaGED