Special Projects Associate – Finance
The Disruptors Den
full-time
Posted on:
Location Type: Remote
Location: Remote • 🇺🇸 United States
Visit company websiteJob Level
JuniorMid-Level
About the role
- Plan, coordinate, and track key finance projects and cycles (e.g., budgeting, cost reviews, tax/compliance work, new tools or processes), ensuring clear timelines, owners, risks, and next steps.
- Support the day-to-day rhythm of the Finance team by organising key meetings, preparing agendas and summaries, tracking action items, and keeping priorities and deadlines visible.
- Set up and maintain light-touch systems (trackers, check-ins, dashboards) to monitor progress against goals, deadlines, and OKRs, flagging risks or bottlenecks early.
- Coordinate key touch-points with Shared Services teams (People, Legal, IT Operations & Business Automation teams) on tax compliance, payroll, banking, contracts, and other overlapping workstreams.
- Keep shared workflows clear, well-documented, and on track, ensuring that handovers, responsibilities, and decisions are communicated effectively.
- Coordinate engagement with external partners (banks, auditors, tax consultants, and other advisers) to support key finance cycles.
- Track deliverables and timelines for audits, filings, tax submissions, banking changes, and other compliance activities, ensuring deadlines are met and documentation is complete.
- Maintain and regularly update all finance policy documents (SLAs, procurement, expenses, payroll, travel) and ensure they are clearly communicated and stored in a central, accessible location.
- Run internal compliance checks, flag exceptions, and follow up on resolutions.
- Support internal finance audits and control reviews, gathering evidence, and document outcomes and agreed actions.
Requirements
- 3+ years’ experience in operations, finance operations, project management, or a similar coordinating role.
- Strong project management and organisational skills with the ability to manage multiple work-streams and deadlines.
- High proficiency in Google Suite, spreadsheets (Google Sheets/Excel), and basic dashboards or reporting tools.
- Excellent communication skills, including the ability to synthesise complex information into clear summaries.
- Ability to translate complex financial and operational information into clear, compelling slide presentations and visual narratives for internal and executive audiences.
- Demonstrated ability to manage sensitive information with discretion and professionalism.
- High levels of discretion and professionalism with sensitive financial and people data.
- Tech-savvy with proficiency in Google Suite, and comfortable adopting new systems and improving workflows.
- Exceptional attention to detail and commitment to high-quality execution.
- Bachelor's degree or equivalent experience preferred.
Benefits
- Health insurance
- Professional development opportunities
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
project managementfinance operationsbudgetingcost reviewstax complianceauditsreportingdata analysisworkflow managementOKRs
Soft skills
organizational skillscommunication skillsattention to detaildiscretionprofessionalismsynthesis of complex informationability to manage multiple work-streamshigh-quality executioncollaborationproblem-solving
Certifications
Bachelor's degree