Legal Operations Specialist

The Community Solution Education System

Legal Operations Specialist optimizing legal processes and managing legal technology solutions for higher education institutions. Collaborating with attorneys and finance teams for compliance and operational efficiency.

Posted 4/14/2026full-timeRemote • 🇺🇸 United StatesMid-LevelSenior💰 $75,000 - $85,000 per yearWebsite

About the role

Key responsibilities & impact

Play a key role in optimizing legal processes, managing technology solutions, ensuring System compliance, and enhancing overall efficiency within the legal department.
Provide support to a team of attorneys regarding litigation, pre-litigation, and other legal matters through management of cases; preparation of legal documents and communications; researching legal issues, responding to subpoenas and record requests; managing process for legal holds and garnishments; analyzing facts and documents; coordinating discovery processes and witness interviews; communicating with client(s); organizing and maintaining case files; coordinating work with others; assisting with filing documents in judicial and quasi-judicial venues; and providing other litigation support, as needed.
Provide support to legal counsel and finance teams on insurance administration, including obtaining certificates of insurance and surety bonds, and assisting, as needed, with document collections for annual insurance renewals.
Oversee the implementation and administration of legal technology solutions – including main platform for receiving requests from institutional clients for legal assistance and review, policy management, and matter management – and collaborate with IT to ensure seamless integration and functionality of legal tools.
Assist the office with its corporate governance, business entity management, state authorization, and professional license and other regulatory compliance functions.
Manage the processing and approval of legal invoices, records for subscriptions accounts, and ensure accurate and timely payment to vendors.
Coordinate updates to and maintenance of the legal department's SharePoint site and ensure that content is current, accurate, and aligns with organizational branding.
Manage calendars and schedules, coordinate and schedule meetings, and other events.
Serve as a notary public as needed if already credentialed.
Serve as a point of contact for receiving, processing, and distributing mail and deliveries intended for the office.

Requirements

What you’ll need

Five to seven years of proven experience in legal operations or a similar role in a law firm, an in-house legal or government legal agency setting
Familiarity with legal technology solutions and workflow automation.
Ability to work collaboratively in a fast-paced environment.
Strong analytical and problem-solving skills.
Excellent communications skills including verbal, written, and interpersonal skills
Ability to navigate a cross-matrixed organization and work collaboratively with all stakeholders.
Ability to work on multiple projects simultaneously under limited supervision with efficiency and considerable latitude for the use of initiative and independent judgment.
Ability to assist in the management of the legal regulatory requirements that affect and impact higher education institutions.

Benefits

Comp & perks

generous paid time-off
medical and dental insurance coverage
life and disability insurance
retirement plan with employer contribution
multiple flexible spending accounts
tuition reimbursement

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

legal operationslitigation supportlegal document preparationcase managementinsurance administrationlegal technology solutionsworkflow automationregulatory complianceSharePoint managementnotary public

Soft Skills

analytical skillsproblem-solving skillscommunication skillsinterpersonal skillscollaborationinitiativeindependent judgmentorganizational skillstime managementadaptability

Certifications

notary public