Legal Operations Specialist
The Community Solution Education System
full-time
Posted on:
Location Type: Remote
Location: United States
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Salary
💰 $75,000 - $85,000 per year
About the role
- Play a key role in optimizing legal processes, managing technology solutions, ensuring System compliance, and enhancing overall efficiency within the legal department.
- Provide support to a team of attorneys regarding litigation, pre-litigation, and other legal matters through management of cases; preparation of legal documents and communications; researching legal issues, responding to subpoenas and record requests; managing process for legal holds and garnishments; analyzing facts and documents; coordinating discovery processes and witness interviews; communicating with client(s); organizing and maintaining case files; coordinating work with others; assisting with filing documents in judicial and quasi-judicial venues; and providing other litigation support, as needed.
- Provide support to legal counsel and finance teams on insurance administration, including obtaining certificates of insurance and surety bonds, and assisting, as needed, with document collections for annual insurance renewals.
- Oversee the implementation and administration of legal technology solutions – including main platform for receiving requests from institutional clients for legal assistance and review, policy management, and matter management – and collaborate with IT to ensure seamless integration and functionality of legal tools.
- Assist the office with its corporate governance, business entity management, state authorization, and professional license and other regulatory compliance functions.
- Manage the processing and approval of legal invoices, records for subscriptions accounts, and ensure accurate and timely payment to vendors.
- Coordinate updates to and maintenance of the legal department's SharePoint site and ensure that content is current, accurate, and aligns with organizational branding.
- Manage calendars and schedules, coordinate and schedule meetings, and other events.
- Serve as a notary public as needed if already credentialed.
- Serve as a point of contact for receiving, processing, and distributing mail and deliveries intended for the office.
Requirements
- Five to seven years of proven experience in legal operations or a similar role in a law firm, an in-house legal or government legal agency setting
- Familiarity with legal technology solutions and workflow automation.
- Ability to work collaboratively in a fast-paced environment.
- Strong analytical and problem-solving skills.
- Excellent communications skills including verbal, written, and interpersonal skills
- Ability to navigate a cross-matrixed organization and work collaboratively with all stakeholders.
- Ability to work on multiple projects simultaneously under limited supervision with efficiency and considerable latitude for the use of initiative and independent judgment.
- Ability to assist in the management of the legal regulatory requirements that affect and impact higher education institutions.
Benefits
- generous paid time-off
- medical and dental insurance coverage
- life and disability insurance
- retirement plan with employer contribution
- multiple flexible spending accounts
- tuition reimbursement
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
legal operationslitigation supportlegal document preparationcase managementinsurance administrationlegal technology solutionsworkflow automationregulatory complianceSharePoint managementnotary public
Soft Skills
analytical skillsproblem-solving skillscommunication skillsinterpersonal skillscollaborationinitiativeindependent judgmentorganizational skillstime managementadaptability
Certifications
notary public