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Training Specialist II
The College of Education at The University of Texas at AustinTraining Specialist II in University Housing and Dining coordinating employee development and engagement initiatives. Collaborating with teams to facilitate and support training and learning experiences.
About the role
Key responsibilities & impact- Supports the design, delivery, coordination, and administration of employee development and engagement initiatives within University Housing and Dining (UHD)
- Working closely with the Senior Training Coordinator and Senior Training Specialist
- Helps ensure employees have access to clear, effective, and well-organized learning experiences that support onboarding, skill development, and workplace expectations
- Plays a key operational role within the Employee Development and Engagement (EDE) team
- Provides hands-on support for training facilitation, logistics, and learning management system administration
- Creates, updates, and manages training events, sessions, and curricula in UTLearn (Cornerstone)
- Maintains accurate training rosters by enrolling participants, uploading attendance records, and updating completion status
- Updates employee training transcripts and supports manager requests for transcript and completion information
- Monitors training completion using UTLearn and the internal compliance dashboard to support department-wide training compliance
- Assists with tracking required training and identifying follow-up needs related to incomplete or overdue training
- Supports supervisors and departments with questions related to training assignments, completion status, and records
- Collaborates with the Senior Training Specialist and Senior Training Coordinator to ensure training data is accurate, timely, and aligned with established compliance and reporting processes
- Supports the design, development, creation, and facilitation of training content and learning experiences, in collaboration with Senior Training Specialists and subject matter experts
- Develops training materials and resources (e.g., slide decks, activities, job aids) based on established learning objectives and guidance from senior staff
- Co-facilitates portions of New Employee Orientation (NEO), Supervisor Orientation, and other EDE training programs
- Assists with maintaining, updating, and organizing training materials, presentations, toolkits, and participant resources
- Supports bilingual training environments, including assisting with Spanish-language facilitation or translation as skills allow
- Coordinates logistics for training sessions and events, including scheduling, room reservations, materials, setup and breakdown, catering, and A/V needs
- Prepares and organizes training supplies and materials; assists with loading and unloading materials for events
- Tracks attendance and assists with post-session follow-up and documentation
- Coordinates training logistics and communications, including scheduling, participant communications, and ongoing updates to training calendars and resources
- Supports Employee Development and Engagement initiatives that strengthen employee connection, communication, and recognition
- Serves as an active member of the UHD CARE Committee and assists with planning and executing employee engagement and appreciation events
- Supports wellness, adult education, and other department-wide programming as needed
- Assists with the creation and distribution of EDE communications such as training calendars, flyers, and internal resources
- Supports the development and maintenance of training documentation, workbooks, and basic procedural materials
- Assists with Spanish translation of training materials when possible and coordinates with external translation services as needed
- Provides customer service to employees and visitors
- Supports the HR team during peak periods as a backup
- Performs other related duties as assigned
Requirements
What you’ll need- Bachelor’s degree in education, organizational development, human resources, communications, or a related field
- At least two (2) years of experience supporting, delivering, and/or coordinating training, learning, and/or professional development initiatives
- Familiarity with learning management systems (LMS) or other training platforms
- Experience facilitating or supporting in‑person training
- Ability to communicate effectively in both English and Spanish, particularly in training or employee-facing settings
- Experience collaborating with subject matter experts (SMEs) to translate content into effective learning materials
- Familiarity with adult learning principles
- Experience working in higher education or a large organization
- Ability to manage multiple tasks and priorities while meeting deadlines in a collaborative team environment
Benefits
Comp & perks- 100% employer-paid basic medical coverage
- Free Capital Metro bus rides
- Retirement contributions
- Longevity Pay
- Paid vacation, sick time, and holidays
- Career growth & professional development
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
Training CoordinationCurriculum DevelopmentAttendance TrackingTraining Material CreationLogistics Coordination
Soft Skills
Effective CommunicationCustomer ServiceTeam CollaborationOrganizational SkillsTime Management