The College of Education at The University of Texas at Austin

Fleet Administrative Specialist

The College of Education at The University of Texas at Austin

full-time

Posted on:

Location Type: Office

Location: Austin • Texas • United States

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Salary

💰 $44,000 per year

About the role

  • First point of contact with internal and external customers.
  • Create work orders for technicians and monitor progress of repairs.
  • Review finished work orders for completeness and accuracy and edit as needed.
  • Notify customers when vehicle is ready to be picked up.
  • Handle incoming phone lines.
  • Input and update equipment records in a Fleet database, prepare billing reports and fleet analytics for management review.
  • Send Preventative Maintenance notifications to fleet contacts.
  • Complete tag, title, and registration paperwork and take it to County Tax Assessors Office.
  • Assign and affix registration renewals, inventory stickers, and AVI tags as needed.
  • Reconcile toll tags.
  • Maintain spreadsheets for insurance and inventory reporting.
  • Prepare manifests for tire disposals, fuel deliveries, and battery disposals.
  • Perform credit card reconciliations.
  • Occasionally extended hours for special events.

Requirements

  • Diploma (High School) with 5 years clerical experience.
  • Working knowledge of Microsoft Office (Word, Excel, PowerPoint).
  • Experience managing multiple spreadsheets and working on databases.
  • Must be able to work independently, be prompt, and show attention to detail.
  • Must be effective communicator and able to multi-task in a fast-paced environment.
  • Relevant education and experience may be substituted as appropriate.
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
clerical experiencedatabase managementspreadsheets managementbilling reports preparationfleet analyticscredit card reconciliationtag and title paperworkinventory reportingpreventative maintenance notificationswork order review
Soft Skills
effective communicationattention to detailindependencemulti-taskingpromptness
Certifications
High School Diploma