Special Events Catering Coordinator
The College of Education at The University of Texas at Austin
full-time
Posted on:
Location Type: Office
Location: Austin • Texas • United States
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Salary
💰 $45,000 per year
About the role
- Assist Catering Leadership in coordinating and executing catered special events, including preparation, on-site management, and post-event breakdown, while supporting non-special events as business needs require
- Primary focus will be on proper execution of UHD special events, university events and experience, presidential events, UT systems development office, high-level events and special programming
- Communicate event details effectively to operations and culinary teams and maintain strong working relationships with internal and external clients across UHD and other university departments
- Provide direction and on-site supervision to event staff, conduct pre- and post-shift meetings, support training and onboarding, and foster the growth and development of full-time, student, and temporary staff
- Develop detailed event plans, timelines, and run-of-show documents; ensure compliance with university policies, safety standards, and TABC requirements; and manage event logistics including delivery and setup
- Deliver and retrieve food and equipment for events and safely operate university vehicles, including golf carts, vans, and box trucks, as needed
Requirements
- High school diploma or GED
- 3 years of operational experience in food service, catering, and/or event coordination
- Experience in operating, maintaining, and cleaning servicing equipment and tools
- Ability to complete and maintain Food Safety Training required by University Housing and Dining
- Bachelor’s Degree preferred
- 4 or more years of operational experience in catering and/or event coordination preferred
- Experience training or leading staff
- Experience working in higher education preferred
- Experience with Microsoft Office preferred
- Experience with catering software and/or a BEO management system preferred
- Driving Required: class "C" operator's driver's license
Benefits
- 100% employer-paid basic medical coverage
- Free Capital Metro bus rides
- Retirement contributions
- Paid vacation, sick time, and holidays
- Career growth & professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
event coordinationfood servicecateringfood safety trainingoperating equipmentmaintaining equipmentcleaning equipmentlogistics managementevent planningBEO management system
Soft Skills
communicationteam leadershiprelationship managementstaff trainingonboardingsupervisionorganizational skillsproblem-solvingtime managementinterpersonal skills
Certifications
high school diplomaGEDclass 'C' operator's driver's license