The College of Education at The University of Texas at Austin

Finance Administrative Associate

The College of Education at The University of Texas at Austin

full-time

Posted on:

Location Type: Office

Location: Austin • Texas • United States

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About the role

  • Manage the departmental invoice mailbox, receiving and reviewing vendor invoices to ensure accuracy and completeness.
  • Log invoices into the internal payment tracking system and communicate vendor payment terms.
  • Research and respond to vendor payment inquiries, and work with vendors to establish direct deposit.
  • Verify funding availability on contracts to ensure payments can be processed and communicate payment settlements to priority vendors.
  • Verify that the invoice matches purchase orders and receipt of goods/services.
  • Resolve discrepancies in invoice amounts, purchase orders, or receipt records by collaborating with internal departments and vendors.
  • Execute payment transactions in accordance with vendor terms and deadlines to avoid penalties.
  • Track outstanding invoices and escalate issues to prevent delays.
  • Ensure processes align with university, state, and federal regulations, including record retention policies.
  • Continuous professional development to serve as backfill in other areas as business needs require.

Requirements

  • Bachelor's degree in business, accounting, or a related field or high school diploma/GED with at least 3 years of relevant accounting and payment processing experience or 7 years of clerical experience.
  • Strong organizational and time-management skills, with the ability to prioritize multiple tasks in a deadline-driven environment.
  • Proficiency in Microsoft Excel, Word, Adobe, and DocuSign; ability to quickly learn other enterprise financial systems.
  • Knowledge of policies and procedures governing accounting transactions.
  • Strong analytical and problem-solving skills.
  • Excellent written and verbal communication skills with a professional demeanor and customer service focus.
  • Ability to work independently and collaboratively, maintaining high accuracy and attention to detail.
  • Relevant education and experience may be substituted as appropriate.

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
invoice processingpayment trackingfunding verificationdiscrepancy resolutionpayment transactionsrecord retentionaccounting proceduresanalytical skillsproblem-solving
Soft skills
organizational skillstime-management skillscommunication skillscustomer service focusattention to detailindependent workcollaborative work