Catering Services Administrative Associate
The College of Education at The University of Texas at Austin
full-time
Posted on:
Location Type: Office
Location: Austin • Texas • 🇺🇸 United States
Visit company websiteSalary
💰 $43,500 per year
Job Level
JuniorMid-Level
About the role
- Serve as the first point of contact for guests, clients, and vendors for Forty Acres Catering front desk.
- Answer and route incoming phone calls, provide information about catering services, and direct inquiries to appropriate team members.
- Respond to email inquiries with professionalism and courtesy in a timely manner.
- Print and prepare catering labels for events.
- Submit Maintenance Request Forms (MRFs) for office equipment, vehicles, or facilities issues.
- Submit IT tickets as needed.
- Support basic printer maintenance and coordination of service requests.
- Assist with submitting and tracking vehicle fleet maintenance or service needs.
- Perform simple drop-off deliveries on campus for catering orders when needed.
- Enter weekly and monthly inventory.
- Assist with student interviews conducted by Catering Supervisor.
- Maintain cleanliness and organization of the front office and shared common areas.
- Monitor inventory and order office supplies to ensure adequate stock for daily operations.
- Organize storage of printed materials, supplies, and catering packaging items.
- Other duties as assigned.
Requirements
- At least 5 years of clerical experience with a High School Diploma, or at least 1 year of experience at the Administrative Assistant level with a Bachelor's Degree.
- Relevant education and experience may be substituted as appropriate.
- Experience in food service, catering, or hospitality environments.
- Knowledge of procedures for maintenance, fleet, or inventory requests.
- Familiarity with work order systems and scheduling tools.
- Experience with Microsoft Teams and/or Box.
- Experience with Spoonfed, or other similar beverage event order system.
- Proficient in Microsoft Office Suite (Outlook, Word, Excel).
Benefits
- 100% employer-paid basic medical coverage
- Free Capital Metro bus rides
- Retirement contributions
- Paid vacation, sick time, and holidays
- Career growth & professional development
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard skills
clerical experienceinventory managementmaintenance request proceduresfleet managementcatering servicesfood service experienceevent order systemsMicrosoft Office SuiteMicrosoft TeamsBox
Soft skills
professionalismcourtesyorganizationcommunicationtimelinesscleanlinessteam collaborationcustomer serviceproblem-solvingattention to detail