Administrative Assistant

• Maintain and monitor inventory of office supplies, ensuring availability of essential materials for daily operations.
• Initiate and track purchases, adhering to Business Office protocols including account reconciliation, vendor selection from approved lists, and documentation for audit compliance.
• Collaborate with the department’s financial contact to ensure purchases align with budgetary guidelines and UT’s procurement policies.
• Serve as the primary liaison for facilities-related requests, including space maintenance, furniture moves, and custodial services, by submitting and tracking Facilities Services Work Requests.
• Manage departmental vehicle reservations and maintenance schedules in accordance with UT Fleet Services guidelines, including mileage logs and fuel card reconciliation.
• Provide direct administrative support to the Executive Director, including calendar management, meeting preparation, and travel coordination via Concur.
• Assist with operational logistics across the unit and maintaining shared documentation repositories (e.g., UT Box, SharePoint).
• Actively participate in hosted events, workshops, and special projects, providing on-site support for registration, room setup, catering coordination.
• Assist in updating operational manuals and handbooks.
• Contribute to special projects such as process improvement efforts, accreditation documentation, internal and external performance reports, ensuring timely execution and alignment with institutional goals.

Administrative Associate

Administrative Specialist – Water Treatment Operations

Administrative Assistant