The College of Education at The University of Texas at Austin

Accounting Technician

The College of Education at The University of Texas at Austin

full-time

Posted on:

Location Type: Office

Location: Austin • Texas • 🇺🇸 United States

Visit company website
✨ AI Apply
Apply

Salary

💰 $44,500 per year

Job Level

Mid-LevelSenior

About the role

  • Provides administrative and financial support for University Housing and Dining (UHD) by reviewing, auditing, and submitting invoices through the FoodPro system, ensuring compliance with UT policies and record retention standards.
  • Assists in managing cash operations across dining locations including deposits, audits, petty cash, and staff training.
  • Performs accounting tasks such as reconciling payments, processing vouchers, and analyzing transactions using various financial systems.
  • Visit multiple dining locations daily to collect funds and cashier reports for cash deposits.
  • Process change orders for UHD dining locations as needed.
  • Maintain updated cash handling policies and procedures and provide cash handling training to staff on a recurrent basis.
  • Conduct cash audits for all dining locations throughout each semester.
  • Issue safe combinations and distribute and collect petty cash funds to authorized staff.
  • Audit petty cash funds and submit a monthly reconciliation form to the Office of Accounting.
  • Drive UT Vehicle.
  • Reconcile, process, and transport daily cash, check, and credit card deposits, ensuring all transactions are accurate and properly documented.
  • Submit required paperwork to Accounts Payable to replenish petty cash funds.
  • Research and report on customer dining transactions using systems such as MyMicros, Excel, Define, Authorize.net, Global Payments, FreedomPay, and CS Gold.
  • Process correction vouchers and scan/upload all supporting documentation to UTBox.
  • Manually input the food and supply purchase invoices from daily and weekly deliveries to UHD dining operations into Food Management System (FoodPro).
  • Process invoices efficiently and accurately while meeting internal weekly invoice submission deadlines.
  • Organize and manage scanned invoice files by renaming them according to vendor and location and ensure accurate entry into the invoice review tracker.
  • Send out invoices in DocuSign to UHD managers for signatures on invoices.
  • Review, audit, manually enter, research, calculate, and submit invoices for payment to the UHD Accounts Payable team.
  • Receive invoices from various UHD units via email, scanner, and in-person delivery.
  • Provide customer service in person, by phone, through email, or Microsoft Teams to assist and respond to questions from UHD staff and vendors.
  • Consistently displays urgency and responsiveness in identifying and addressing the needs of customers, vendors, team members, and management.
  • Research customer dining transactions using CS Gold.
  • Proactively addresses changes and adapts to a variety of assignments.
  • Attend required dining, vendor, and UHD meetings.
  • Other duties as assigned. Demonstrates knowledge of University policies and business procedures. Ensures that work reflects accuracy, neatness, thoroughness and compliance with standard operating procedures. Remain current with new developments, technologies and processes in all areas of responsibility. Work to identify and establish process efficiencies and create standard operating procedures. Collaborate with other team members across UHD. Responsible for reviewing and processing non-FoodPro invoices to ensure they are accurate, submitted with the required signatures and dates. Research and resolve invoice discrepancies as needed. Review vendor statements to research missing and past due invoices while providing updates to the vendor and UHD Accounts Payable.

Requirements

  • High School Diploma or GED with some college in Accounting or Bookkeeping.
  • At least 4 years governmental or commercial accounting at a level comparable to that of an Accounting Clerk III.
  • Fully skilled in the operation of a ten-key adding machine and calculator.
  • Relevant education and experience may be substituted as appropriate.
  • Experience in high volume data entry.
  • Experience with FoodPro and/or similar inventory system.
  • Experience with food service ordering.
  • Experience working in an office environment and/or higher education setting.
  • Experience in cash handling and reconciling cash transactions.
  • Experience using multiple software systems, such as FoodPro, Define, Point Plus, My Micros, CS Gold, Global Payments, or Merchant Services.
  • Bi-lingual in English and Spanish.
Benefits
  • 100% employer-paid basic medical coverage
  • Free Capital Metro bus rides
  • Retirement contributions
  • Paid vacation, sick time, and holidays
  • Career growth & professional development

Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard skills
accountingdata entrycash handlinginvoice processingfinancial auditingreconciliationpetty cash managementfood service orderingcompliancerecord retention
Soft skills
customer servicecommunicationurgencyresponsivenessadaptabilitycollaborationattention to detailproblem-solvingorganizational skillsteamwork
Certifications
High School DiplomaGED