The College Board

Procurement Operations Specialist

The College Board

full-time

Posted on:

Location Type: Hybrid

Location: United States

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Salary

💰 $40,000 - $65,000 per year

About the role

  • Manage and develop and improved corporate purchasing credit card program (50%)
  • Manage the Amex cardholder lifecycle including evaluating new card requests, approving card applications, training new cardholders, and canceling inactive/ departed employee accounts.
  • Reconcile and integration transactions monthly
  • Perform ongoing program administration including processing limit increases, supporting declined transactions and managing periodic reporting needs.
  • Resolve purchasing and invoice issues (15%)
  • Manage dedicated support mailbox to resolve invoice escalations from Accounting , responding within set timelines
  • Investigate in Workday Financials to find purchase order, invoice, and payment details
  • Communicate effectively with staff in Accounting, Sourcing, and outside of Finance to identify solutions
  • Drive resolutions, within set timelines
  • Customer support for staff (15%)
  • Provide training and support documentation to help staff purchase and process payments successfully
  • Host 1:1 and team trainings on key Workday business processes
  • Manage dedicated support mailbox to resolve staff issues around invoices, requisitions, POs, and more
  • Maintain knowledge of organizational purchasing policies and guide staff to purchase within policy
  • Steward purchasing data (15%)
  • Update Buyers and Requestors on POs and requisitions
  • Close inactive or expired POs within established timeline and criteria
  • Maintain cost center approval matrices
  • Work proactively to find opportunities to automate related manual tasks
  • Execute select purchasing tasks (5%)
  • Approve low dollar, low risk requisitions (e.g., Staples)
  • Reassign invoices and requisitions across cost centers, as needed
  • Maintain cost center approval matrices

Requirements

  • 2-4+ years’ experience in highly operational, project management and internal client services roles
  • Exceptional customer service orientation with strong follow through
  • Core Excel skills – can create and format spreadsheets for clarity and usability; work with PivotTables to summarize and analyze data; sort, filter, clean large data sets; do basic data validation
  • High attention to detail and near-obsession with accuracy and organization
  • Passionate about running a “tight ship”
  • Track record of working successfully in a time-bound environment
  • A true self-starter – investigates issues thoroughly before asking for help, prioritizes independently, follows through without requiring follow-up
  • Clear written and spoken communication style
  • The ability to travel 2-3 times a year to College Board offices or on behalf of College Board business.
Benefits
  • Annual bonuses and opportunities for merit-based raises and promotions
  • A mission-driven workplace where your impact matters
  • A team that invests in your development and success
Applicant Tracking System Keywords

Tip: use these terms in your resume and cover letter to boost ATS matches.

Hard Skills & Tools
ExcelWorkday Financialsdata validationdata analysistransaction reconciliationprogram administrationpurchasing processesinvoice managementreportingautomation
Soft Skills
customer service orientationattention to detailorganizational skillscommunicationproblem-solvingself-startertime managementtrainingfollow-throughindependent prioritization