Administrative Assistant, Facilities Management
The Church of Jesus Christ of Latter-day Saints
full-time
Posted on:
Location Type: Hybrid
Location: Frankfurt am Main • Germany
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Salary
💰 €3,850 - €4,800 per month
About the role
- Prepares purchase requisitions, receives invoices and matches them to purchase orders, ensures accuracy and completeness; compliance to controls; monitors billed items to ensure that they are approved following established processes.
- Prepares payment uploads; prepares financial reports, reviews purchasing card statements.**Keeps track of all materials and services to see that they have been received or performed.**Maintains a follow-up file on back orders.
- Maintains finance files.
- Under the direction of the FM, communicates frequently with vendors, and contractors.
- Assists with the establishment of vendors.
- May prepare contracts and verify insurance documentation.
- Maintains and creates computer databases: Purchase Orders, Work Orders, Preventive Maintenance Schedules, Employee; Facility records.
- Performs clerical/secretarial duties such as typing correspondence and reports; takes minutes at meetings if requested, enters computer data; maintains files; answers telephones; handles in-coming and out-going mail; creates work orders; processes purchase requisitions and orders; attends required training meetings.
- Compiles, produces, and uploads or mails various reports to the area office or internal customers.
- Manages office operations including: equipment function, supplies, administration filing, telephone messages etc.
- Other duties as assigned by the Facility Manager.
Requirements
- Two years post high school education. Five years diverse clerical experience or equivalent demonstrating the following skills: Computer skills and experience including Windows, Microsoft Applications, and aptitude to learn other software applications as needed.
- Communications skills, including professional phone etiquette and effective business writing.
- Basic business accounting skills, including understanding of invoices, purchase orders, and contracts.
- Organizational skills including filing, scheduling, time management and prioritization.
- Ability to communicate effectively and courteously with all individuals, including priesthood leaders**managers, fellow employees and vendors.
- Strong and proven customer service experience.
- **German** and** English** professional level is required, written and spoken.
Benefits
- Please note that this job posting may close at any time without prior notice. Find out more about the many benefits of Church Employment at https://careers.churchofjesuschrist.org.
Applicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
purchase requisitionsfinancial reportscomputer databasesbasic business accountinginvoicespurchase orderscontractsclerical dutiesdata entryscheduling
Soft Skills
communication skillsprofessional phone etiquetteeffective business writingorganizational skillstime managementprioritizationcustomer servicecourteous communication