Senior Project Manager

TH Experiential

Senior Project Manager overseeing the project lifecycle from initiation to delivery at TH Experiential. Managing timelines, scope, and client communication for multiple concurrent projects in a fast-paced environment.

Posted 6/17/2026full-timeNew York City • New York • 🇺🇸 United StatesSeniorWebsite

About the role

Key responsibilities & impact

Own project timelines, workbacks, and cross-functional alignment across all active projects; analyze project risk and partner with leadership to navigate scope or timeline changes
Run the weekly all-project status meeting and daily cross-functional standups between strategy, creative, and production; distribute agendas ahead of each meeting and ensure next steps are documented and communicated
Provide weekly project status reporting to leadership: percent complete, on/ahead/behind schedule, hours burn versus budget, risks and blockers
Complete internal program setup using Asana, Drive, and Slack per TH's SOP; keep Podio current throughout the full project lifecycle as our source of truth
Facilitate smooth client onboarding and manage all operational client communication — status updates, timeline confirmations, scope clarifications, recap emails, and meeting agendas — in accordance with TH's SOP and standards
Track hours versus scope in real time and surface overages same-week to leadership, operations, and production leads; ensure leadership has visibility into project financials including margin risk and scope creep (budget governance sits with Operations)
Own the change order workflow end to end — tracking all budget and scope changes from draft to client approval to Podio documentation
Lead monthly Key Learnings sessions with cross-functional teams. Review outcomes, achievements, challenges, and project performance against initial objectives. Identify successful strategies and areas for improvement
Ensure proper project closure: final documentation, archived assets, financial reconciliation handoff to Operations
Conduct project post-mortems and recaps with internal teams and, where appropriate, with clients
Partner with the Chief Creative Officer on identifying renewal and growth opportunities, then hand off into the strategic relationship layer
Capture patterns from project performance and surface them to leadership to inform agency-wide process improvement

Requirements

What you’ll need

8+ years of program or project management experience, ideally in experiential or events
Proven track record managing multiple concurrent projects from brief through delivery
Strong project management tool fluency required. Experience with Asana strongly preferred
Fluent in scope management: estimates, assumptions docs, change orders, hours-versus-scope burn
Comfortable reading budgets and surfacing financial signals (margin risk, scope creep) to leadership, without owning budget governance
Clear, structured communicator (written and verbal) with both internal teams and external clients
Comfortable operating in a lean, fast-moving environment where structure is being built, not inherited
Collaborative disposition: you lead through influence, not hierarchy
High attention to cadence and follow-through. You close loops and you notice when others don’t

Benefits

Comp & perks

Performance bonus structure tied to operational KPIs (on-time delivery, scope-versus-burn accuracy, client retention)
Remote-friendly with availability for on-site presence during active productions and quarterly leadership in-person meetings
Approximately 10–20% travel during active production seasons

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

project managementscope managementbudget managementrisk analysisstatus reportingproject closurepost-mortem analysischange order managementfinancial reconciliation

Soft Skills

clear communicationcollaborationleadershipattention to detailproblem-solvinginfluenceadaptabilityorganizational skillsstructured thinking