Business & Operations Coordinator

TGD

Operations & Business Coordinator supporting marketing budget administration and procurement processes. Ensuring financial accuracy and effective operational support for a globally distributed organization.

Posted 7/10/2026full-timeRemote • Washington • 🇺🇸 United StatesMid-LevelSenior💰 $85,000 - $100,000 per yearWebsite

About the role

Key responsibilities & impact

Serve as the primary coordinator for day-to-day marketing budget administration across the organization.
Maintain budget tracking tools, spending reports, forecasts, and documentation to provide visibility into planned, committed, and actual spend across teams, programs, and vendors.
Monitor budget utilization, track investment allocations, identify discrepancies, and support monthly and quarterly budget reviews.
Partner with marketing leadership, finance, and business operations teams to ensure financial accuracy, budget compliance, and timely reporting.
Manage the operational lifecycle of marketing procurement activities, including statements of work, purchase orders, vendor engagements, and invoice processing.
Maintain oversight of marketing vendors, contractors, and external partners and coordinate contracts, PO creation, invoice reconciliation, renewals and extensions, and payment approvals.
Support workforce administration activities including maintaining vendor rosters, onboarding and offboarding activities, access requests, equipment provisioning, and ensuring all team members are set up successfully.
Coordinate travel requests, team logistics, and support scheduling and operational planning for workshops, offsites, leadership meetings, and team gatherings.
Assist with execution of morale-building activities and team events that foster engagement and connection across a globally distributed organization.
Maintain complete, accurate, and compliant operational documentation, team resources, process guides, and shared repositories that support efficient execution across the organization.
Develop and update templates, onboarding materials, operating procedures, and knowledge resources to improve consistency, reduce administrative burden, and enable effective cross-team collaboration.

Requirements

What you’ll need

3+ years of experience in administrative support, business operations, or customer service in a marketing, finance or procurement environment.
1+ years of experience reviewing and managing administrative budgets for marketing teams, events, travel, etc.
Associate or Bachelor degree in Business Administration, Human Resources, Marketing or relevant field or equivalent experience.
Strong experience managing budgets, purchase orders, invoices, spend tracking, and vendor administration.
Exceptional attention to detail and ability to manage large volumes of financial and operational information accurately.
Strong organizational and communication skills with the ability to manage multiple priorities simultaneously.
Advanced proficiency with Excel and Microsoft 365 tools.
Experience coordinating across finance, procurement, legal, and business stakeholders.
Experience supporting marketing, product, creative, or technology organizations preferred.

Benefits

Comp & perks

Medical, dental, vision, basic life/AD&D, long-term disability, and employee assistance programs
Additional voluntary benefits like short-term disability plans and health coverage for dependents
401(k) & HSA
Competitive PTO plan
12 paid holidays throughout the calendar year, plus additional floating holidays

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills & Tools

Budget TrackingSpend TrackingInvoice ProcessingPurchase Order ManagementFinancial Documentation

Soft Skills

Attention to DetailCommunication SkillsOrganizational Skills

Certifications

Associate DegreeBachelor Degree