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Administrative Assistant
Texas CapitalAdministrative Assistant responsible for calendar management and communication tasks in Texas Capital's offices. Supporting managers and staff through various administrative functions in a fast-paced environment.
About the role
Key responsibilities & impact- Calendar Management: scheduling, making appointments and prioritizing the most sensitive matters
- Act as the main point of contact for managers, clients and other personnel within their assigned line of business and/or geography
- Assist other AA’s as needed on broader corporate events and/or provide backup support to their line of business and/or geography
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leaderships behalf
- Prepare briefings, agendas and presentation decks as needed
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Calling candidates and scheduling/coordinating interviews based on managers availability
- Book travel and process associated expense reports
- Answering phone calls in a polite and professional manner and direct calls to the appropriate person
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
Requirements
What you’ll need- Calendar Management: scheduling, making appointments and prioritizing the most sensitive matters
- Act as the main point of contact for managers, clients and other personnel within their assigned line of business and/or geography
- Assist other AA’s as needed on broader corporate events and/or provide backup support to their line of business and/or geography
- Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on leaderships behalf
- Prepare briefings, agendas and presentation decks as needed
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Calling candidates and scheduling/coordinating interviews based on managers availability
- Book travel and process associated expense reports
- Answering phone calls in a polite and professional manner and direct calls to the appropriate person
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Act as an office manager by keeping up with office supply inventory
- Take minutes during meetings
Benefits
Comp & perks- health insurance coverage
- wellness program
- fertility and family building aids
- life and disability insurance
- retirement savings plans with a generous 401K match
- paid leave programs
- paid holidays
- paid time off (PTO)
ATS Keywords
✓ Tailor your resumeApplicant Tracking System Keywords
Tip: use these terms in your resume and cover letter to boost ATS matches.
Hard Skills & Tools
calendar managementschedulingadministrative assistancewritingeditingdrafting memospreparing presentationsorganizing meetingsbooking traveltaking minutes
Soft Skills
communicationinterpersonal skillsorganizational skillsprofessionalismattention to detailtime managementproblem-solvingcollaborationcustomer serviceadaptability