Office Manager

TestPros, Inc.

Office Manager managing bookkeeping, payroll, HR, and office operations for TestPros’ federal and commercial IT assessment business. Maintaining compliance, vendors, records, and administrative processes.

Posted 8/25/2026full-timeSterling • Virginia • 🇺🇸 United StatesJuniorMid-Level💰 $70,000 - $85,000 per yearWebsite

Core Competencies

Role fit

Core Competencies

Use this summary to align your resume positioning with the role.

Demonstrates expertise in bookkeeping, accounting, and human resources administration, with a strong focus on compliance, financial reporting, and organizational support. Proficient in managing payroll processes, employee benefits, and maintaining accurate financial records while ensuring adherence to applicable laws and regulations.

Highest-signal resume keywords

Bookkeeping ExperienceAccounts Payable ManagementPayroll AdministrationHuman Resources AdministrationFinancial Reporting

ATS Keywords

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Applicant Tracking System Keywords

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Hard Skills

BookkeepingAccounts PayableAccounts ReceivableBank ReconciliationGeneral Ledger ManagementFinancial ReportingPayroll ProcessingCompliance ManagementDocument RetentionProject Management

Soft Skills

Organizational SkillsAnalytical SkillsProblem-Solving SkillsDiscretion and ProfessionalismTime Management

Tools & Technologies

Microsoft Office SuiteQuickBooksHR Platforms (JAZZHR)Timesheet SystemsPayroll SystemsVirtual Meeting Platforms (TEAMS)Office Equipment

Certifications & Qualifications

Human Resources Certification (SHRM-CP, PHR)Bachelor’s Degree in Business Administration or Related Field

Industry Keywords

Financial Records ManagementEmployee Benefits AdministrationCompliance with Employment LawsOrganizational Support FunctionsInsurance Administration

Tech Stack

Tools & technologies

Cyber Security

About the role

Key responsibilities & impact

Manage day-to-day bookkeeping and maintain accurate financial records
Handle accounts payable and accounts receivable
Prepare and process client billing
Reconcile bank and credit card accounts
Maintain the general ledger
Track incoming payments and outstanding receivables
Prepare financial reports for management
Maintain organized financial documentation and records
Assist with year-end accounting and tax preparation
Coordinate payroll administration, including timesheets, project codes, leave tracking, employee status changes, benefits deductions, and communication with payroll and benefits vendors
Support human resources administration, including recruiting, onboarding, employee records, benefits coordination, employee relations support, employee performance reviews, retention initiatives, personnel documentation, and offboarding
Administer corporate and employee benefits insurance programs
Maintain personnel policies, employee handbook updates, HR forms, personnel files, training records, certifications, and compliance documentation
Monitor and support compliance with applicable employment laws, records retention requirements, confidentiality expectations, workplace security practices, and administrative procedures
Coordinate employee training, professional certifications, cybersecurity, and other required compliance training
Oversee day-to-day office operations, including office equipment, phones, copiers, supplies, office vendors, and administrative support functions
Track company property, including hardware and software inventories, software licenses/subscriptions, renewals, and user access management
Support budgeting and financial administration
Develop, maintain, and improve administrative procedures, forms, templates, records management practices, and standard operating procedures
Assist with organizational planning, business administration, process improvement initiatives, and special projects
Maintain required licenses, certifications, and continuing education applicable to the position

Requirements

What you’ll need

Minimum of 2 years of bookkeeping/accounting experience
Experience with accounts payable, accounts receivable, bank reconciliations, billing, and general ledger functions
Knowledge of human resources administration, employment practices, benefits administration, payroll processes, personnel records management, and compliance
Knowledge of general business operations, office administration, vendor management, and organizational support functions
Proficiency with Microsoft Office Suite, HR platforms (JAZZHR), timesheet systems, payroll systems, accounting systems (QuickBooks), standard office equipment, and related business software
Experience with virtual meeting platforms (e.g., TEAMS)
Knowledge of insurance administration, claims processing, risk management principles, and document retention practices
Knowledge of cybersecurity awareness practices and information management systems
Strong organizational, analytical, problem-solving, and project management skills
Ability to handle confidential and sensitive information with discretion and professionalism
Ability to manage multiple assignments, competing priorities, and deadlines
Ability to sit, stand, walk, bend, stoop, and perform routine office tasks
Ability to lift and carry office supplies, equipment, and materials up to 25 pounds
Ability to perform the essential functions of the position with or without reasonable accommodation
Ability to maintain regular attendance and work occasional evenings or weekends as required
Valid driver’s license and access to reliable transportation
Bachelor’s degree in Business Administration, Human Resources, Public Administration, Organizational Management, or a related field preferred
Five or more years of progressively responsible experience in accounting, payroll, human resources, business administration, and office management preferred
Human Resources certification, such as SHRM-CP, PHR, or equivalent, preferred

Benefits

Comp & perks

Hybrid or remote work flexibility may be permitted in accordance with current policies, confidentiality requirements, and operational needs
Employee benefits insurance programs
Professional certifications and continuing education applicable to the position